Executive Administrator - Payroll Operations

Executive Administrator of Payroll Operations

Orion Associates / Meridian Services / Zenith Services

Location: Golden Valley, MN
Schedule: Full-time, Monday–Friday with flexibility in set hours; hybrid option available after 90 days
Reports to: Chief Financial Officer
Supervises: Payroll Directors and payroll leadership teams

Salary: $105,000 annually plus benefits

About the Organization

Orion Associates is a management services company supporting mission-driven human services organizations, including Meridian Services, Orion ISO, and Zenith Services.

Our organizations operate across multiple entities and states, requiring strong operational leadership, coordination, and compliance.
We have served individuals and families for more than 20 years and are proud to be recognized as a Minnesota Business Top 100 Best Companies to Work For.

Position Summary

The Executive Administrator of Payroll Operations provides senior-level leadership and strategic oversight of payroll operations across multiple entities and jurisdictions.

This role is responsible for ensuring the accurate, timely, and compliant processing of payroll and related tax obligations in accordance with all applicable federal, state, and local regulations.
The position directly oversees Payroll Directors and provides leadership, guidance, and accountability for payroll teams, establishing consistent standards, controls, and performance expectations.

The Executive Administrator partners closely with cross-functional stakeholders to support effective payroll execution, risk management, and continuous improvement.
In addition to payroll operations, this role contributes to broader organizational initiatives by supporting clear communication, education, and consistent implementation of established policies and expectations across departments.

The Executive Administrator also provides operational expertise and insight in executive-level discussions to support informed decision-making and organizational effectiveness.

Key Responsibilities

Strategic Leadership & Governance
•    Provide executive leadership, strategic direction, and governance for enterprise-wide payroll and tax operations.
•    Foster a culture of accountability, collaboration, and continuous improvement across payroll and tax functions.

Payroll Tax and Auditing Oversight
•    Provide executive leadership and governance for payroll tax compliance across federal, state, and local jurisdictions, including withholding, remittance, reporting, and reconciliation requirements.
•    Oversee payroll tax filings, amendments, and year-end reporting (e.g., W-2, W-3, 941, 940, state and local equivalents), ensuring accuracy and timeliness.

Financial & Operational Performance
•    Monitor payroll performance, trends, risks, and key metrics through executive reporting and leadership reviews.
•    Collaborate with the CFO to align payroll operations with broader financial strategy, cash flow planning, and...