Deputy Director of Contracts and Procurement (Purchasing Department)

POSITION SUMMARY:

Responsible for the day-to-day procurement of goods and services pursuant to any and all legal, policy and procedural requirements and within limits established by the Board of Commissioners which shall include but not be limited to the County of Berks Budget.

This position performs the more complex and technical tasks of Invitation to Bid & Request for Proposal preparation and administration and preparing and reviewing product specifications and handles or assists with various contract negotiations, as assigned by the Director.  In addition, the position is responsible for general procurement tasks including review of requisitions and/or purchase orders for accuracy, sourcing, soliciting quotations, price analysis, and procurement of goods and services.  This position will supervise purchasing/procurement staff, on a daily basis, including the organization, direction, and supervision of the procurement of a wide variety of commodities and services at the discretion and direction of the Director.  Work requires frequent contact with vendors and department representatives.  This position is responsible to implement the procurement strategy set by the Director in accordance with all appropriate legal and ethical requirements.

This position works with the Budget and Finance Team to ensure procurement requests are for items contemplated and approved in the annual budget and long-term capital plan. Duties are performed with considerable independence and independent judgment.

The position reports to/is supervised by the Director. 

POSITION RESPONSIBILITIES:

Essential Functions


* Prepares documents, advertises, and administers Invitations to Bid (ITB), Request for Proposals (RFPs), Statements of Interest (SOIs) and Surplus Sales as assigned.  Analyzes vendors’ bids and makes recommendations to the Director to award contracts as the result of the public solicitation process.  Conducts pre-bid conferences with prospective bidders in complex purchases; functions as the chairperson of RFP evaluation committees; provides technical expertise concerning contract specifications and presides at bid and proposal openings. 


* Prepares high level, Requests for Quotation (RFQ), and obtains vendor quotations.  Evaluates quotations using price comparison methods; calculates the effects of transportation, minimum orders, discounts, and lead times; and identifies the responsive, responsible vendor providing the lowest cost quotation.


* Procures the more complex and technical goods and services required by the County, in a cost-effective manner and within the parameters of established regulations and procedures, determining whether to seek alternate supplier sources and/or competitive solicitations.

This shall include procurement negotiation as applicable and competitive analysis of such requests, i.e., lease vs.

buy etc. 


* Assist in the allocation of requisitions and approval of purchase orders and assigned contr...