Office Coordinator

JOB DESCRIPTION

Job Summary

A successful candidate will provide office services support for 3 Sundt offices; Fountain Head office, Tempe HQ office, and KAPBCS Training Facility.

Office locations are in Tempe and Phoenix.

Responsible for handling and processing all incoming and outgoing mail and courier deliveries.

Order office supplies.
Processes Invoices for Facility related vendors.

Perform front desk and operator duties as needed.

Prepare classrooms to support training.

Coordinate with vendors to support social events and meetings.

Ensure facility and grounds are maintained at a high standard.

Key Responsibilities

1.

Assist as needed in any of the Office Services functions for the 3 offices in Tempe and Phoenix.
2.

Coordinate with vendors to support social events and meetings.
3.

Ensure training space is prepared for the day's events.

Reviews calendar for conflicts.
4.

Maintain Excel spreadsheets for Office Services.
5.

Process incoming and outgoing electronic mail.
6.

Process invoices for facilities related vendors.
7.

Provide administrative and secretarial support to those in their assigned area.
8.

Responsible for ordering, and delivery of office supplies, paperwork, etc.
9.

Responsible for processing and delivery of all incoming and outgoing mail and courier deliveries.
10.

Support users on the proper use of classroom technology.

Minimum Job Requirements

1.

Good communication skills, self-motivated and able to work well under pressure.
2.

High School diploma or equivalent.
3.

Must be able to complete assigned responsibilities independently.
4.

Must possess a good driving record and be people and service oriented.
5.

Proficient use of all Microsoft Office Suite programs.

Note: Job Description is subject to change at any time and may include other duties as assigned.

Physical Requirements

1.

May stoop, kneel, or bend, on an occasional basis
2.

Must be able to comply with all safety standards and procedures
3.

Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis
4.

Will interact with people and technology frequently during a shift/work day
5.

Will lift, push or pull objects up to 50Ibs on an occasional basis.
6.

Will sit, stand or walk short distances for up to the entire duration of a shift/work day.
7.

Will use telephone, computer system, email, and other electronic devices on a frequent basis to communicate with internal and external customers or vendors

Safety Level

Non-Safety Sensitive

Note: Jobs with the Safety-Sensitive designation are those that include tasks or duties that the employer reasonably believes could affect the safety and health of the employee performing the task or others such as operating a vehicle, operating equipment, operating machinery or power tools, repairing/maintaining the operation of any vehicle/equipment, the handling/disposal/transport of hazardous materials, or the handling/treatment/disposal of potentially flammable/combustible materials.

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