AP Specialist Accounting

Under the guidance and supervision of the Controller, Assistant Controller and/or Supervisor, this individual is responsible for processing all invoices and authorized check payments to hotel vendors in accordance with hotel standards as well as reconciling daily statements and month-end balancing of payables. 

At InterContinental Hotels & Resorts^® we want our guests to feel special, cosmopolitan and In the Know which means we need you to: 

 


* Be charming by being approachable, having confidence and showing respect.  •      Stay in the moment by understanding and anticipating guests’ needs, being attentive and taking ownership [            ]of getting things done.  


* Make it memorable by being knowledgeable, sharing stories and showing your style to create moments 

that make people feel special.  

 
DUTIES AND RESPONSIBILITIES 

 

[ ]FINANCIAL RETURNS: 


* Maintain accurate files on all authorized purchase orders according to Accounting procedures. 


* Review open P.O.'s and resolve with Purchasing Agent 


* Match receiving invoices to authorized P.O.'s and review accuracy of charges; reconcile differences            with Purchasing Agent and/or vendor. 


* Prepare authorized invoices for payment to vendors according to Accounting procedures. 


* Balance food and beverage invoices with Daily Receiving Report. 


* Verify ledger codes, batch invoices and post invoices following system procedures and Accounting policies. 


* Print checks and attach to matched documentation; distribute to designated personnel for authorized signature. 


* Receive manual check requests and verify accuracy of information and authorized approvals; input into vendor master as paid after cutting the check. 


* Trace all authorized service and contract payments and process payments according to contracted due dates. 


* Maintain accurate record of all issued checks. 


* Cancel invoices and void checks as assigned by Controller, following Accounting procedures. 


* Complete month-end closing procedures as specified, including monthly reports. 

[ ]OUR PEOPLE: 


* Attends monthly meetings to review issues and concerns. 


* Be familiar with all hotel services/facilities to respond to guest inquiries accurately.  Promote positive guest relations. 


* Print designated reports and distribute as specified by Controller. 

GUEST EXPERIENCE:[  ] 


* Handle guest complaints following the six step procedures and ensuring guest satisfaction. 


* Handle disputed charges by guests courteously following department procedures. 


* Place signed checks in envelopes after authorized release is given from Controller and mail to vendors. 


* Create new vendor accounts in system and update vendor master accounts 

 RESPONSIBLE BUSINESS:[     ] 


* Prepare applicable government, federal or required reports (i.e., sales tax,...