Senior Administrative Assistant

Join our dynamic team as a Senior Administrative Assistant in Specialty Sales, where you will play a pivotal role in supporting key executives & ensure seamless operations within the organization.

This position offers a unique opportunity to work in a fast-paced environment, providing comprehensive administrative support to our Specialty Sales organization.

As a Senior Administrative Assistant, you are expected to be a partner to the executives and teams you will support.

You should be flexible, proactive, efficient, and a highly resourceful team player.

You should possess strong administrative and organizational skills, along with the ability to maintain a realistic balance among multiple priorities.

Exercising sound judgment in diverse situations and ensuring confidentiality are essential for your role.

Job responsibilities:


* Manage and coordinate active calendars for executives and team members, ensuring optimal scheduling and prioritization of meetings and appointments


* Manage internal related activities such as meetings and communications with a high degree of professionalism, accuracy and confidentiality


* Exhibit effective communication by clearly articulating ideas in conversations and crafting concise, well-structured emails that convey information accurately and professionally.


* Arrange and manage intricate domestic and international travels, ensuring seamless logistics and adherence to company policies


* Process invoices and expense claims, ensuring compliance to the firm's guidelines.


* Organize and coordinate internal and external events, including meetings, conferences, and team-building activities.


* Prepare high-quality reports, presentations, and internal communications, utilizing advanced Microsoft Office skills (PowerPoint, Excel)


* Foster strong relationships with key partners, including other administrative assistants, to create a collaborative and supportive work environment

Required qualifications, skills and capabilities:


* Minimum of 3 years in a client facing role, if not an administrative or executive assistant role


* Strong proficiency in Microsoft Office Suite, exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment, can adeptly handle ambiguity


* Strong team orientation and the ability to build and maintain relationships with internal and external stakeholders, enthusiastic, self-motivated, calm and effective under pressure


* Excellent written and verbal communication skills, with a keen attention to detail


* Demonstrated discretion and good judgment in handling confidential information and executive-level matters, a forward thinker who anticipates stakeholder needs

Preferred qualifications, skills and capabilities:


* Highly comfortable with learning and adapting to new technologies and productivity tools;


* Willingness to work flexible hours as dictated by the needs of the business...