Project Controls & Incentives Analyst

Primary Duties & Responsibilities

Controls & Forecasting

Develop, maintain, and update project forecasts, tracking budgets, expenditures, and schedules for capital projects.

Monitor project financial performance against planned budgets and timelines, identifying and reporting on variances.

Support project managers with data-driven insights for schedule adjustments and resource allocation.

Contribute to monthly and quarterly reporting cycles, ensuring data integrity and clear communication of project status.

Capital Investment & Fixed Asset Controls

Assist in maintaining accurate fixed asset records for capital projects, ensuring assets are properly tracked, placed in service, and documented in accordance with internal policies.

Reconcile project-level data with CIP and fixed asset records to ensure alignment between project execution, capitalization, and reporting.

Partner with cross-functional teams to resolve discrepancies related to capital costs, asset attribution, or project closeout documentation.

Incentive Program Management & Compliance

Support participation in incentive, grant, and reimbursement programs associated with capital projects.

Track eligibility requirements, milestones, and deadlines to ensure continued compliance with program terms.

Coordinate cross-functionally to gather required documentation, project data, performance evidence for regulatory entities.

Maintain comprehensive records to support audits, inspections, or verification requests.

Scheduling & Coordination

Support development and maintenance of integrated project schedules that align financial and operational milestones.

Assist with coordination of interdependent project activities, ensuring schedule alignment across departments.

Contribute to project risk assessments and recommend mitigation strategies related to timing or compliance.

Process Improvement & Reporting

Identify opportunities to streamline forecasting, documentation, and compliance workflows.

Develop and maintain templates, dashboards, and tools to improve transparency and efficiency in reporting.

Support continuous improvement of project controls processes across the capital projects portfolio.

Education & Experience

Bachelor's degree in Business Administration, Project Management, Accounting, Engineering, or related field.

5 years of experience in project controls, compliance, or capital project support.

Skills

Experience with ERP systems such as SAP or Oracle is preferred.

Experience with data analytics and business intelligence tools (e.g., SAP Business Warehouse, SAP BusinessObjects BI, IBM Cognos BI, Oracle Discoverer) is preferred.

Familiarity with incentive or grant program administration is preferred (e.g., utility rebates, government incentives, or capital cost-sharing programs).

Strong proficiency in Excel and project scheduling software (e.g., MS Project, Primavera, or equivalent).

Exceptional organizational an...