Executive Assistant

Join Chimes - and go further to help others go far! Chimes is a not-for-profit organization that assists people with intellectual and behavioral challenges to achieve their fullest potential.Our vast array of services - educational, employment, vocational, residential, habilitative and behavioral health - are delivered through a network of national and international affiliates.

This allows us to take a comprehensive, holistic approach to improving the lives of every person we serve - those who receive and those who reap the benefits of our innovative, responsive solutions.Position Type: Monday - Friday 8:30am-5:00pmHourly Pay Range: $22.50 per hour (commensurate with experience)JOB DUTIES:


* Serves as Executive Assistant to the Division Director.


* Works collaboratively with other executive assistants throughout the organization


* May provide administrative support as needed by the Boards of Directors and other Officers within Chimes International Limited, its subsidiaries, and related entities


* Tactfully manages family complaints and other telephone calls


* Schedules meetings and reserves rooms as needed


* Attends meetings as required; takes minutes and ensures timely distribution of same to meeting participants.


* Assist in the preparation of presentations and meetings.


* Ensures timely and accurate distribution of outgoing and incoming mail


* Develops and maintains a variety of files for manager.

Involved in development and maintenance of information and computer record keeping systems


* Maintains monthly calendar for manager.

Schedules appointments, coordinates calendar items, and handles telephone calls for Executive


* Is a positive role model for individuals served and Agency staff.


* Contributes to a work atmosphere in a manner which is positive, enthusiastic, respectful and courteous.


* Assumes other duties, responsibilities and special projects as needed.

EDUCATION:


* Bachelor's degree from an accredited college or university preferred.

REQUIREMENTS:


* Minimum of three (3) years of full-time, progressively responsible administrative or executive support experience required.


* Demonstrated proficiency in written and spoken English and basic mathematical skills.


* Strong working knowledge of modern office practices, procedures, and equipment, including computers, word processing software, electronic document management systems, databases, and related technologies.


* Proven ability to exercise sound judgment, discretion, tact, and professionalism when interacting with the public, families, and internal stakeholders.


* Thorough understanding of organizational structure, policies, and programs, or the ability to quickly acquire such knowledge.


* Ability to manage multiple priorities, meet deadlines, and maintain confidentiality.


* Must maintain an acceptable driving record in accordance with agency policy and insurance carrier requir...