241083.Work Control Coordinator

GENERAL DESCRIPTION 

Under the general direction of the Business Office Manager (Maintenance), the Work Control Coordinator supports the work control process and manages database functions within the Maintenance department.

The Work Control Coordinator performs various complex administrative and clerical duties, including composing reports related to work orders and preventive maintenance history, scheduling meetings, and managing confidential records.

Additionally, the coordinator provides training to users of the work control program and ensures the accuracy and timeliness of work control processes while assisting with departmental activities and communications. 

COMPENSATION: $19.96 - $25.05 based on experience

FLSA STATUS: NON-EXEMPT - This position may be required to work non-standard hours.

ESSENTIAL FUNCTIONS 

·         Performs database management functions for work order software applications to ensure accurate and efficient tracking of maintenance activities. 

·         Composes detailed reports, including work order history, preventive maintenance (PM) history, trade summaries, and employee project hours for managerial approval. 

·         Schedules, coordinates, and prepares materials for meetings, appointments, and conferences for the divisional manager or senior divisional manager. 

·         Researches and responds to requests for information and assistance, determining priority status and referring inquiries as necessary. 

·         Provides training to users of the work control program, ensuring they understand the system's functionalities and best practices. 

·         Monitors and tracks the progress of work orders to ensure timely completion and adherence to maintenance standards. 

·         Adhere to all safety protocols and regulations while performing tasks to ensure a safe working environment, including proper use of personal protective equipment (PPE) and reporting potential hazards. 

·         Regular and reliable attendance is required as an essential function of the position.  

·         This list is not intended to be all inclusive and you may not be responsible for every item listed.  The employer reserves the right to assign additional functions and responsibilities as necessary. 

COMPETENCIES 

·         Job Knowledge: Has adequate knowledge of the fundamentals of the job. 

·         Work Quality: Adequate completion of work that is neat and accurate; rarely needs correction. 

·         Customer Focus: Give high priority to customer satisfaction and customer service; Anticipate member/business needs and act accordingly.

·         Dependability: Being trustworthy, punctual, and reliable, consistently fulfilling commitments and responsibilities, and being counted on to deliver quality work on time, demonstrating a consistent and predictable performance level across ...