Administrative Assistant (5:30am - 2:00pm)

Administrative Assistant - BWI
Pay Rate: $25.47 per hour
Schedule: Tuesday-Saturday (Off Sunday & Monday)
Shift: 5:30 a.m.

- 2:00 p.m.
Position Summary
The Administrative Assistant provides high‑quality clerical and administrative support to the BWI leadership team while maintaining strict confidentiality and adhering to established policies and procedures.

This role requires strong interpersonal skills, professionalism, and a commitment to supporting individuals with disabilities in alignment with Chimes' mission.
Essential Responsibilities Administrative & Clerical Support


* Perform a variety of routine and detailed clerical tasks with accuracy and attention to confidentiality.


* Support Shift Managers with daily administrative needs and documentation.


* Answer incoming calls, dispatch service requests, and direct inquiries to appropriate personnel.


* Prepare, organize, and maintain reports, logs, forms, and other required documents.


* Handle faxing, emailing, printing, scanning, and mail distribution, including FedEx submissions to corporate offices.


* Maintain office files and ensure timely and accurate document completion and submission.

Scheduling, Communication & Coordination


* Track meetings, trainings, and upcoming events for management and staff.


* Assist in scheduling employee training and ensuring required attendance.


* Support employee communication efforts, including policy updates, reminders, and announcements.


* Provide customer service to visitors and employees, ensuring positive, courteous interactions.

Payroll & Attendance


* Maintain the Chimes BWI Attendance Hotline and daily call log.


* Complete daily and weekly payroll functions, including UltiPro data entry, timesheet verification, and timely submission to Finance.


* Prepare step‑up logs and provide required payroll documentation to managers weekly.

Badging & Compliance


* Assist with the BWI badging application and renewal process for all employees, ensuring timely and compliant submissions.


* Ensure staff adherence to BWI security procedures, including SIDA badge protocols.


* Maintain compliance with all Chimes and contractual policies, procedures, and security requirements.

Professional Conduct & Collaboration


* Establish and maintain cooperative working relationships with staff, managers, vendors, and external partners.


* Maintain strict confidentiality of employee and organizational information.


* Attend required staff meetings, in‑service trainings, and development activities.

Secondary Responsibilities


* Keep office equipment clean and maintain an organized work area.


* Assist with scheduling interviews and supporting new‑hire onboarding and paperwork.


* Support employee recognition and appreciation activities.


* Perform additional duties as assigned in support of site operations.

Physical Requirements


* Ability to sit, stand, or wal...