Administrative Assistant

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Department:
Administration

The Administrative Assistant works under the direction of the Chief Officer.

The Administrative Assistant position provides high-level confidential administrative and office support, demonstrating outstanding organizational skills, and has the ability to work well with all levels of internal management and staff, outside clients and vendors.


* Receives incoming calls and emails; takes messages, respond appropriately, and routes correspondence to the appropriate executive of staff member.


* Maintains an organized filing system of paper and electronic documents.


* Creates and distributes internal and external communications at the direction of Chief Officer.


* Prepares agendas, assembles data, sets up and coordinates arrangements for meetings.

Records and transcribes minutes of meetings as assigned by Chief Officer.


* Works as a member of the team, willingly provides back-up support for co-workers when appropriate and actively supports group goals.


* Assures the Chief Officer is aware of sensitive matters, conflicts or required actions.


* Serves as a liaison and facilitates communication between the Chief Officer and various individuals and representative from other departments, agencies and the public.


* Maintains highly sensitive and confidential materials.


* Provides a high level of administrative support to the Chief Officer daily and their directors and managers as needed.


* Establishes and maintains efficient and organized day-to-day operations and determine which items can be responded to independently and which items may need immediate attention.


* Provides sophisticated schedule and calendar management; makes and confirms travel arrangements and arranges meetings, gathers information, contacts meeting participants and provides reminders as needed.


* Provides backup/alternate high-level administrative support to other executives as needed.


* Performs other duties as assigned.

Education: Position requires a high school diploma or GED.

Bachelor's Degree preferred.

Licensure: None.

Experience: Three (3) years of senior-level or executive administrative support or executive assistance experience required.

Department Specific Duties:


* Creates and distributes internal and external communications at the direction of the Chief Officer.


* Takes and publishes meeting minutes as assigned

Pay Range: The hourly rate for this position is $42.36 - $48.00.

The range displayed on this job posting reflects the target for new hire salaries for this position.

Job Specifications:
• Union: Non-Affiliated

• Work Shift: Day Shift

• FTE: 1.0

• Scheduled Hours: 40

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!