Manager, Patient Access-Administration OB GYN

The Manager of Patient Access for the Institute for Maternal Fetal Health provides leadership and operational oversight for all front‑end access functions.

This role ensures accurate and timely patient registration, check‑in/check‑out processes, payment collection, scheduling, and insurance authorization.

The manager is responsible for staffing, training, coaching, developing policies and procedures, and maintaining high standards of quality, compliance, and patient service.

They lead a team focused on operational excellence and continuous improvement by implementing and monitoring workflows that support accuracy, efficiency, and a positive patient experience.

In addition, the Manager of Patient Access serves as a key liaison among clinical teams, administrative leaders, and external payers-promoting seamless communication, proactive problem‑solving, and strong collaboration.

The role works closely with the ACC Clinical Manager, the Director of Operations, and the SVP of the Department of Pediatrics to optimize department performance, support smooth and timely entry into care, and uphold the integrity of all patient access processes.

Essential Functions:

Lead and manage daily operations of Patient Service Representatives, schedulers, and authorization staff, including hiring, onboarding, coaching, performance evaluations, corrective action, scheduling, and disciplinary processes.

Oversee all front‑end patient access functions, including registration, check‑in/check‑out workflows, insurance eligibility, prior authorizations, financial counseling referrals, payment collection, and timely follow‑up in work queues.

Monitor operational performance and metrics, addressing barriers to efficiency, accuracy, revenue capture, and patient satisfaction.

Evaluate and optimize work processes, time management, staffing levels, and resource utilization to maximize productivity and service excellence.

Ensure compliance with scheduling protocols, payer rules, authorization requirements, documentation standards, and EMR workflows.

Collaborate with revenue cycle teams, payer authorization staff, ACC leadership, the Access team, and other departments to support strategic, operational, and financial goals.

Support revenue cycle integrity by analyzing workflows, monitoring staff performance, identifying opportunities for process refinement, and ensuring adherence to financial policies.

Prepare, analyze, and report key data, in partnership with Business Ops Manager.

Including monthly operational reports, scorecard metrics, denial trends, and departmental performance indicators.

Track trends, support decision‑making, identify root causes of denials, and recommend strategies to reduce errors and self‑pay balances.

Develop, implement, and update policies and procedures, ensuring continuous improvement, consistent workflows, and reliable staff training.

Serve as a primary point of escalation for complex scheduling, insurance,...