Corporate Services Coordinator

On-site, 3+ days per week

Sydney, Australia

As a Corporate Services Coordinator and member of the Global Corporate Services team at Tricentis, you will be responsible for creating an exceptional workplace environment for the office – one that supports our collaborative and diverse culture of innovation as we oversee the daily operations of our offices around the world.

As the first point-of-contact and primary resource for corporate services and office support needs, you will ensure our office is well maintained, safe and provides a productive experience for the team.  You will also provide remote support for our Melbourne co-working location, and will have responsibilities that touch multiple business units – Office Support, Finance, Human Resources, Sales/Marketing, and IT.

We are looking for an energetic candidate who is self-motivated, organized, responsive and able to wear multiple hats as you coordinate and facilitate the daily operations of the office.

This role will provide you with a great opportunity to find creative ways to run the office as your own.

Essential Functions and Responsibilities:


* Provide world-class customer service to our staff for all office and facility needs.


* Handle day-to-day tasks to keep your office running efficiently.


* Be proactive – anticipate needs and address issues before they become a problem within the office.


* Greet employees, customers, and visitors in a professional and courteous manner.


* Communicate clearly, both written and verbally, with all employees and vendors.


* Liaise with landlord and property management team on regular basis to ensure building services are provided in accordance with the lease and Tricentis’   needs and expectations are met.

Submit work orders and schedule repairs as needed.


* Manage office security including badging and access control.

Respond in a quick manner if need to create or cancel entry badges.


* Manage incoming and outgoing correspondence, including mail and packages.


* Order and maintain office and kitchen supplies applying creativity within your ordering while staying within the budget provided to you.   


* Understand and support the office space and seat planning within your location.


* Manage schedules for conference rooms and office spaces.


* Become familiar with and work independently with our in-house systems.

Stay on top of handling invoices and opening purchase orders.


* Manage within the budget provided to you and actively participate in the yearly budget planning process.


* Liaise with vendors for leased equipment and negotiate as needed.

Ensure maintenance schedule is followed.


* Handle all office events both on-site and externally.

Assist with event planning, meeting logistics, social activities, and arrange catering.

 Maintain locality knowledge related to event/meeting venues, restaurants, and service vendors.


* Assist with new hire onboarding as ...