Executive Assistant

The Executive Assistant provides high-level, confidential executive and legal administrative support, serving both the City Manager's Office and the City Attorney's Office.

This position supports administrative operations, legal services, and document management across City Administration, including coordination of schedules, and related administrative workflows.

The role requires discretion, sound judgment, strong writing, editing and organizational skills, and advanced technical proficiency.

TYPICAL QUALIFICATIONS:

KNOWLEDGE: Knowledge of executive and legal administrative practices, including document preparation, records management, and office procedures.

Knowledge of municipal government structure, administrative processes, public records and confidentiality requirements.

Working knowledge of Microsoft Windows operating systems and Microsoft Office applications.

SKILLS: Strong organizational and record-keeping skills.

Advanced editing, proofreading, and document formatting skills.

Effective interpersonal and customer service skills.

Strong written and verbal communication skills.

Proficient computer skills, including Microsoft Word, Excel, Outlook, and PowerPoint.

Skill in managing electronic document management systems, including SharePoint.

ABILITIES: Ability to maintain strict confidentiality and handle sensitive information with discretion.

Ability to exercise sound judgment and prioritize work independently.

Ability to manage multiple priorities, deadlines, and competing demands.

Ability to communicate professionally with executive leadership, legal staff, employees, and the public.

Ability to work independently and collaboratively within a team environment.

Ability to research, compile, and organize information using a variety of systems and resources.

Ability to adapt to changing priorities, systems, and administrative needs.

TRAINING: High school graduation or equivalent; Associates degree in Business Administration or related field required; Bachelor's degree in Business Administration or Public Administration or Paralegal certificate preferred.

EXPERIENCE: Three (3) years of progressively responsible administrative experience in an executive, legal, or municipal office; or any equivalent combination of training and experience that provides evidence that the applicant possesses the required knowledge, skills, and abilities.

ESSENTIAL FUNCTIONS: The following duties are illustrative only and are not intended to be all inclusive:

Executive Support


* Coordinate executive-level communications, projects, and workflow support for the City Manager's Office and the City Attorney's Office, exercising sound judgment in prioritizing matters.


* Coordinate the development, review, and distribution of City Council agendas, ordinances, resolutions, staff reports, and supporting materials; review and revise


* Council memoranda and packet materials to ensure accuracy, completeness, proper formatting, and timely distribution...