Staff Accountant

Key Responsibilities

Accounts Receivable Management


* Record customer payments (checks, ACH, credit cards, and wire transfers) promptly and accurately.


* Monitor customer accounts for delayed payments and follow up with collections efforts as needed.


* Monitor customer account details for non-payments, delayed payments, and other irregularities


* Maintain detailed and accurate AR aging reports and reconcile customer accounts.


* Investigate and resolve problems associated with customer short payments (deductions) and recover invalid deductions


* Research and resolve payment discrepancies and customer inquiries.


* Partner with sales and customer service teams to resolve billing or payment issues.


* Prioritize collection activity to optimize days sales outstanding


* Make recommendations on bad debt reserves, process customer refunds, and tax payments


* Maintain customer files, which include analyzing and reviewing current credit lines and preparing various reports for management


* Recommend and assist with process improvements to enhance efficiency in AR process

Accounting & Reporting


* Assist with month-end and year-end close activities, including journal entries and account reconciliations.


* Support the preparation of financial statements and management reports.


* Support audits by preparing schedules and providing documentation as required.


* Ensure compliance with company accounting policies and procedures, as well as GAAP standards.


* Recommend and assist with process improvements to enhance efficiency in accounting workflows.


* Prepare, analyze, and maintain various sales reports


* Prepare and file sales tax returns for multiple jurisdictions

Qualifications


* Bachelor's degree in Accounting, Finance, or a related field.


* 2-4 years of accounting experience, with emphasis in accounts receivable or general ledger preferred.


* Strong knowledge of GAAP and accounting best practices.


* Proficiency in accounting software (e.g., NetSuite, SAP, Oracle, or similar ERP).


* Strong Excel (Vlookup, Pivot Table) and data analysis skills.


* Excellent attention to detail, organizational, and communication skills.


* Ability to work independently and collaboratively in a fast-paced environment.


* Perform ad hoc analysis or special projects, as needed.


* Conform with and abide by all regulations, policies, work procedures, including all appropriate approvals and instructions


* Additional duties as assigned

Preferred Skills


* Experience in collections or credit management.


* Familiarity with multi-entity or multi-currency accounting environments.


* Prior experience supporting audits and financial reporting.

Work Environment


* Full-time, onsite.


* Reports to the Accounting Manager.