Payroll Administrator

BASIC PURPOSE

·         The Payroll Administrator is responsible for the ultimate implementation, administration, communication, and compliance of all PSTA Payroll activities and ensuring all activities are legal, consistent with PSTA’s Labor Agreements efficient, sustainable, scalable, and have a positive impact on the long- and short-term performance goals of the organization.

ESSENTIAL FUNCTIONS

·         Manages the entire payroll function at PSTA. 

·         Completes timely processing of the payroll activities.

·         Oversees the distribution of paychecks, arranges direct deposit program, and ensures that all deduction computations are correct, creating new pay codes, deduction codes, and job class codes as necessary.

·         Performs reconciliation of payroll related general ledger accounts, writing journal entries as needed.  Performs periodic reconciliation of employee gross, taxable and non-taxable wages to ensure accounts are in balance.

·         Generates monthly accrual reports for use by Accounting team.

Responsible for researching policy updates, and after approval, implementing changes.

·         Establishes and creates yearly payroll schedule.

·         Develops and verifies various retirement reports for current and retired employees related to the Florida Retirement System.

·         Updates records in FleetNet and the Florida Retirement System.

·         Remains current with federal and state payroll rules and regulations and ensures payroll software and practices are compliant.

Updates tax tables as needed.

·         Prepares and distributes financial and payroll reports to facilitate the management decision-making process.  Prepares quarterly and annual reports to comply with federal, state and local laws.  Assists in completion of Annual NTD Report.

Completes the annual workers’ compensation audit Form SI-5.

·         Processes end of year vacation payoffs and calculates annual vacation allotments and vacation carryover balances in accordance with PSTA policy.  Calculates and maintains sick time fund worksheet, reports changes and balances to participants annually.

·         Assists auditors in annual review of payroll accounts.

·         Oversees the processing of employee wage verifications for workers’ compensation reporting, garnishments, and consumer loan applications.

·         Provides Budget Department with labor and benefits information for budget planning and tracking purposes.

·         Ensures 457 deferred compensation and child support disbursements are handled correctly.

·         Coordinates with the Benefits team on all relevant matters and activities.

·         Coordinates with all departments to resolve payroll related problems, assisting with questions from PSTA Staff.

·         Coordinates with I...