Staffing Coordinator

Administrative Functions • Assist Maintain a current listing of all resident care employee phone numbers.

• Update business office with current posting of all department managers' phone numbers.

• Maintain daily tardy and absenteeism calendars.

• Report to Director of Nursing Services (DNS) all employees with excess tardiness or absenteeism in accordance with facility policy.

• Work with Human Resource Director and DNS when scheduling modified work duty employees in accordance with work restrictions and facility policy.

• Complete in timely fashion necessary nursing department employee records upon hiring, job reclassification and discharge.

• Assist employees in accurate completion of forms (i.e., leave and day off requests, time cards, etc.) pertinent to scheduling and staffing.

• Complete monthly nursing schedule coordinating requests to ensure appropriate coverage of units.

• Complete and post work sheets/time schedules.

Coordinate variances with the DNS.

• Assist in completion and filing of designated reports in accordance with established policies and procedures.

• Perform miscellaneous duties pertaining to staffing and assist nursing supervisory personnel as necessary.

• Answer employee calls regarding staffing/scheduling functions.

Prepare written correspondence as necessary.

• Answer applicant calls regarding position availability and coordinate interviews as deemed appropriate.

• Ensure newly hired nursing staff has time cards and schedules prior to orientation date.

• Assist in obtaining nursing care staff information needed for daily posting requirements.

• Consult with nursing department staff and supervisors concerning the staffing/scheduling needs: to assist in elimination/correction of problem areas, and/or improvement of services.

• Make written/oral reports/recommendations to the DNS concerning staffing and scheduling issues.

• Develop and maintain a good working rapport with interdepartmental personnel, as well as other departments within the facility.

• Ensure administrative functions are carried out promptly for an efficient operation.

• Assist in standardizing the methods in which work will be accomplished.

• Review complaints and grievances pertinent to scheduling and staffing.

Make necessary oral/written reports to the DNS.

• Other related duties and responsibilities that may become necessary to meet the needs of the facility.

• Agree not to disclose assigned user ID code and password for accessing resident/facility information and promptly report suspected or known violations of such disclosure to the Administrator.

• Agree not to disclose resident's protected health information and promptly report suspected or known violations of such disclosure to the Administrator.

• Report any known or suspected unauthorized attempt to access facility's information system.Committee Functions • Attend various committee meetings of the facility (safety, recruitment and retention, et...