Administrative Specialist

Company

Federal Reserve Bank of Minneapolis

The Federal Reserve Bank of Minneapolis is seeking a motivated and experienced Administrative Specialist for our Technology Division's Shared Business Services team.

This team provides support to more than 250 employees and contractors.

We invite applicants who are invested in making a difference through their contributions.

As an Administrative Specialist on the Shared Business Services team, your role is key in providing ongoing and outstanding administrative support to the division and working with our internal and external business partners.

An essential function of this position is working full-time onsite; this position qualifies for a minimum of two days per month work from home per Banks guidance, with flexibility when needed.

Job Description

Responsibilities:


* Manage the Technology Division shared mailbox, which may include, but is not limited to, responding to routine inquiries for information, gathering and/or researching data, sending emails.


* Managing division supply inventory and place orders on an as-need basis


* Coordinate with our business partners and process onboarding/offboarding requests.

These requests may include access provisioning, ordering equipment, token and key distribution and management, etc.


* Assist with maintaining division data on SharePoint sites.


* Pay vendor invoices in a timely manner.


* Maintain electronic files, records, and meeting room calendars.


* Arrange business travel, coordinate meeting arrangements, and/or track expenses as requested


* Processes internal orders/requests (facilities, travel reimbursement, office supplies, training, etc.)


* Prioritize projects based on the needs and goals of the team. 


* Perform periodic access reviews in a timely manner.


* Coordinate and facilitate safety tours for division staff.


* Assist with coordination of division communications and engagement activities.

To be considered for the Administrative Specialist III level you must have :

High School diploma AND (5) years of progressive and directly related work experience.

Must be proficient using a variety of software applications including Microsoft Office.

Preferred Qualification for the Administrative Specialist III:

Bachelor’s degree AND three (1) years of progressive and directly related work experience.

Must be proficient using a variety of software applications including Microsoft Office OR

Associate's degree AND one (3) year of progressive and directly related work experience.

Must be proficient using a variety of software applications including Microsoft Office.

In addition to the above qualifications, the following are desired:


* Attention to detail: you will bring your expertise in detail orientation to keep our team running smoothly; and maintain accurate records.


* Collaboration: You enjoy supporting the work of individual employees, specific teams, and an entire Divisio...