Planning Coordinator

We are currently seeking a Planning Coordinator to join our Clara City, MN team at Actus Nutrition. 

Planning Coordinator
Location: Clara City, MN
Company: Actus Nutrition

Schedule: Monday–Friday, 8:00 a.m.

– 5:00 p.m.
Pay: $25–$28 per hour (DOE)

Production Planning & Scheduling



* Coordinate and schedule production activities to meet customer delivery requirements while considering material availability, lead times, line capacity, staffing, and allergen clean requirements.


* Post and maintain weekly production schedules for all production areas; revise schedules as needed to address material shortages, order changes, or downtime.


* Coordinate release, scheduling, and completion of work orders in System 21.


* Oversee production paperwork distribution, post-production packet review, sample bookings, and work order completion.


* Manage production and blending schedules to ensure product availability and optimize throughput.

Inventory Management & Control



* Monitor and evaluate inventory levels, product flow, and system accuracy; recommend and implement process improvements.


* Manage daily, period-end, and physical inventory reconciliations in System 21.


* Investigate and resolve inventory discrepancies, cost variances, and system inaccuracies (BOMs, run rates, pallet data, etc.).


* Manage cycle counts and assist with year-end physical inventory.


* Process inventory adjustments as needed.


* Manage rework, residual, excess, and aged inventory.


* Maintain floor stock of finished goods for designated customers.

Systems, Reporting & Continuous Improvement



* Develop and implement performance metrics for inventory, information flow, and production efficiency.


* Ensure timely and accurate production data entry and reporting.


* Create and manage distribution orders for shipments to and from sister plants.


* Serve as point of contact for IT; assist with equipment tracking and training.

Coordination & Communication



* Collaborate daily with Sales & Operations Planning, Supply Chain, Production, and QA teams.


* Coordinate raw material and packaging availability with Supply Chain.


* Allocate outgoing shipments and assist QA with documentation and labeling timelines.


* Communicate schedule changes promptly to impacted teams.

Administrative & Office Support



* Answer and direct incoming calls; greet and assist visitors.


* Coordinate visitor notifications, safety equipment distribution, and employment application processes.


* Provide general administrative support, including filing, correspondence, presentations, office supply management, shipping preparation, and local errands.


* Assist as backup for other office staff as needed.


* Support independent auditors and special projects as assigned.

Food Safety



* Actively follow and promote food safety practices to prevent foodborne illness or inj...