Inventory&facility Coordinator

Job Description

Department Summary
Our Facilities team keeps the organization running smoothly by ensuring that people, spaces, and resources are aligned for success.

We manage the flow of materials, support daily operations, and provide essential services that keep our workplace efficient, safe, and well organized.

If you enjoy being at the center of activity and contributing to a team that makes a visible impact every day, you'll feel right at home here.

Role at a Glance
In this role, you'll be the backbone of our inventory and materials management process.

Your work ensures that the right materials arrive on time, are accurately tracked, and are distributed where they're needed.

You'll collaborate closely with Facilities leadership, technicians, and administrative staff to keep operations running seamlessly.

From entering work orders to generating PeopleSoft reports, you'll play a key part in maintaining the efficiency and organization of our department.

No two days look exactly the same-this is a role for someone who thrives in a dynamic environment and enjoys being the go to person for keeping things on track.

Responsibilities

Inventory & Materials Management
• Oversee ordering, receiving, reconciling, and distributing materials.
• Maintain accurate inventory records and resolve discrepancies.
• Track stock levels and anticipate replenishment needs.
• Coordinate with vendors and internal teams to ensure timely delivery.

Facilities Operations Support
• Enter and manage work orders; dispatch technicians or service providers.
• Assist with scheduling personnel, maintenance activities, and resource allocation.
• Support space planning, including tracking and assigning SSC cubicle numbers.
• Monitor facility equipment, supplies, and workspace needs.
• Cross train to serve as backup for the Facility Services Coordinator.

Reporting & Administrative Support
• Monitor expenses and prepare inventory and budget reports.
• Create and maintain PeopleSoft reports for the Facilities Group.
• Maintain documentation for audits, compliance, and operational tracking.
• Support additional projects and departmental initiatives as assigned.

Cross Functional Coordination
• Serve as a point of contact between facilities, vendors, and internal teams.
• Communicate updates, issues, and needs clearly across departments.

Qualifications

What We Are Looking For
• Proficiency with Microsoft Office Suite, including PowerPoint.
• Ability to stay organized, manage multiple tasks, and maintain accuracy.
• A collaborative mindset and willingness to support team needs.
• Familiarity with PeopleSoft is a plus.

You'll Go the Extra Mile If You Have
• Experience in inventory management or supply chain coordination.
• Strong written and verbal communication skills.
• Maintenance or facilities experience preferred.
• A knack for improving processes and spotting inefficiencies.
• Comfort working in a fast paced environment w...