Administrative Assistant (Part-Time)

Applied Research Associates, Inc.

is seeking a highly organized, detail oriented, and proactive Administrative Assistant to join ARA’s Algorithm, Modeling & Assessments division in our Santa Barbara, CA office.

In this role, you will play a key part in ensuring the smooth operation of our daily administrative processes, supporting a multidisciplinary team.

If you thrive in a fast-paced environment, enjoy problem-solving and excel at multitasking, we’d love to hear from you.

The qualified candidate will have 2-3 years of previous experience as an administrative assistant along with a High School diploma.

AMA’s Administrative Assistant will provide support to ensure efficient operations of the office.

The successful candidate will be responsible for performing a wide variety of administrative support tasks in support of a multidisciplinary team.

This is a part-time position (30 hours a week), which requires the person in this role to be on site, and does not allow for remote or a hybrid schedule. 

What you’ll do as an Administrative Assistant


* Provide administrative support to the technical staff, including:
+ Answer incoming telephone calls.
+ Meeting preparation and support (i.e., teleconference, food, visitor log).
+ Greet and check in visitors.
+ Order and manage office supplies.
+ Order & pick up (if applicable) food for meetings.
+ Escort visitors & service providers.
+ Plan and facilitate social gatherings (holiday parties, retirement parties, etc.).
+ Submit and coordinate facilities work orders.
+ Manage office purchase credit card.
o Coordinate required documentation and approval to make purchases.
o Reconcile monthly credit card statement.
+ Other general administrative duties as assigned.


* Act as the local Health & Safety Advisor for the location.
+ Ensuring that staff are providing a safe workplace, safe equipment and proper materials.

Administrative Assistant Position Requirements


* Must be a US Citizen.


* Must be able to obtain a DoD security clearance.


* Requires High School diploma or equivalent and 2-3 years of related experience.


* Strong customer-service mindset.


* Ability to multi-task.


* Ability to keep sensitive information confidential.


* Must be process oriented and flexible, being able to handle constant change and interruptions with a proven record of increased productivity.


* Basic problem-solving skills.


* Excellent verbal and written communication skills.


* Must be able to utilize resources in order to meet deadlines.


* Strong attention to detail.


* Self-Starter who takes initiative.


* Ability to work independently as well as part of a team when applicable.


* Basic knowledge of Microsoft Word, Excel, Power Point, and Outlook.


* Strong Interpersonal skills.


* Professional email...