Office Support IV (District Justices)

* New Hires Starting Rate -$24.48


* 35 Hours Per Week

POSITION SUMMARY:

This position performs secretarial or administrative work for an individual District Judge or for the District Court system.  Depending on work assignment, must be proficient in various district court clerical functions, including but not limited to case processing procedures, office accounting procedures, typing and data entry.  Must have thorough knowledge and understanding of the laws, regulations, policies and procedures that govern the operations of the district courts.  Must have thorough knowledge and understating of the statewide District Justice Automated System.  Must exercise a considerable amount of independent judgment and be able to interact effectively with the courts’ customers, elected officials, and other agencies.  Does related work as required.

POSITION RESPONSIBILITIES:

Essential Functions
1.

Depending on work assignment, performs all or some case processing functions in criminal, civil, landlord/tenant and/or traffic cases.  Case processing functions include but are not limited to docketing, filing, scheduling, and receiving fines, court costs or filing fees.  At the direction of a District Judge, prepares and issues summonses, arrest or search warrants, drivers license suspension notices, orders of execution, orders of possession and other related case documents.  Records and makes necessary entries on case documents.
2.

Depending on work assignment, performs all or some office accounting functions, including but not limited to entering fines and court cost information into the case dockets, receiving and crediting funds to proper accounts, issuing receipts, preparing daily bank deposits, maintaining and reconciling bank accounts, preparing daily, weekly, and monthly office accounting reports and issuing checks.
3.

Depending on work assignment, performs miscellaneous district court functions including but not limited to services for other courts, preparation of marriage license applications, preparation of marriage certificates and other related functions.
4.

Organizes and maintains the court calendar.
5.

Assembles a variety of court data and generates automated and manual tickler, case management and statistical reports for local, state and county agencies.
6.

Maintains case files of matters in progress and follows up to ensure that all court functions are completed.  Maintains case files of closed matters for specified time periods according to applicable records retention schedules.
7.

Maintains district court administrative files and records.
8.

Prepares and types correspondence, reports, payroll, reports, vouchers, requisitions and other documents for District Judge or supervisor signature.  Reviews and proofreads documents.
9.

Coordinates office functions with other departments and agencies including but not limited to Clerk of Courts, Prothonotary, Adult and Juvenile Probation Department...