Temporary Administrative Assistant

Overview

UE Manufacturing is Now Hiring Temporary Administrative Assistant located at 10000 NW 2 nd , Oklahoma City, OK 73127.

Responsible for supplying administrative support services to a manager, professional group, or organizational department.

Perform basic administrative tasks and projects of a lesser complexity under direct supervision.

Rely on established guidelines and/or detailed direction.

Tasks will familiarize employee with the programs and policies of the company.

Responsibilities



* Perform word-processing duties including typing of reports, correspondence, and memoranda.


* Proofread all prepared documents for spelling and typographical errors.


* Prepare and produce various routine and basic reports as assigned, following direction for format layout.


* Ensure reports are distributed to all required individuals.


* Create basic documents, graphs, and charts for various routine and basic projects using word processing, spreadsheet and graphics software.


* Receive, screen, and direct telephone calls from employees and external customers.


* Take telephone messages.


* Answer caller questions and/or refers caller to appropriate person.


* Follow up with callers on information requests.


* Establish and maintain filing systems for various confidential files and records.


* Routinely file all documents.


* Organize and communicate meeting requests.


* Coordinate schedules of meeting attendees, set up meeting times, and secure meeting rooms.


* Create meeting agendas, take minutes, and distribute information to meeting attendees.


* Facilitate distribution of various managerial and/or departmental communications or other materials.


* Assist in the administration of various departmental programs.


* Maintain office supplies.

Qualifications



* Ability to perform work accurately and thoroughly.


* Possessing the trait of being organized or following a systematic method of performing a task.


* Ability to effectively build relationships with customers and co-workers.


* Ability to communicate in writing clearly and concisely.


* Ability to communicate effectively with others using the spoken word.

Education:

High School Graduate or General Education Degree (GED) and one to two years related experience.

Skills & Abilities:

Computer Skills: Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Physical Activities & Requirements:

Standard Office Criteria

Working Conditions:

Standard Office Criteria