Fiscal Manager (Workforce Development Board)

POSITION SUMMARY:

Responsible for the accounting and accounting-related functions to properly present the financial condition of the Berks County Workforce Development Board (WDB) and PA CareerLink® Berks County for both internal and external reporting.

This involves providing strong and active leadership and management of the critical compliance and risk management fiscal administration function for workforce development activities under the jurisdiction of the Berks County Workforce Development Board.

Make complex and technical decisions for the WDB by classifying, analyzing, and reporting financial information using generally accepted accounting principles, which include the pronouncements of the Governmental Accounting Standards Board (GASB), the Financial Accounting Standards Board (FASB),the federal Office of Management and Budget (OMB) Uniform Code and HIPAA (Health Insurance Portability Access Act), as necessary.  Contributes to the strategy and policies of the WDB as part of the staff management team.  Handles the arrangements for the maintenance of all PA CareerLink® Berks County real and non-expendable property.  Manages assigned staff as applicable.

POSITION RESPONSIBILITIES:

Essential Functions

The duties and responsibilities of this position include, but are not necessarily limited to


* Maintain accurate and technical accounting records and administers the accounting function for the agency by preparing monthly and year-end closeout reports, in conjunction with State compliance reporting guidelines. 


* Prepare monthly compliance reporting for appropriate federal and state agencies to satisfy revenue and reimbursement requirements.


* Supervises Fiscal Coordinator. 


* Prepare reviews in accordance with County policies and procedures. 


* Responsible for designing and overseeing completion of all fiscal monitoring processes for subcontractors.  Provides technical assistance to subcontractors and WDB staff on fiscal monitoring as needed.


* Review, negotiate, and approve subcontractor budgets in coordination with the Assistant Director and/or Director. 


* Responsible for creating and revising purchase orders in the County procurement system for all subcontractors and vendors.

Review, approve, and receipt subcontractor and vendor invoices in the County’s accounting system.

Develop and execute an annual subcontractor fiscal training to review federal, state policies, contractor requirements, and required forms.

Coordinate regular meetings with each subcontractor and the Assistant Director and/or Director to provide ongoing support and technical assistance for the fiscal and program needs of the contractor. 


* Prepare regular and ad hoc reports and financial analysis for department management, WDB committees, WDB, CareerLink® Partners, State, and Federal agencies.

Develop an annual County, Board, and CareerLink® Operating Budget.

Maintain all budgets by performing budget analyses...