AP/AR Manager

SUMMARY:

The AP/AR Manager is responsible for  a variety of accounting functions, including, but not limited to: general accounting, payables & receivables, general ledger, invoicing, and reporting related to accounts payables and accounts receivables.

KEY RESPONSIBILITIES:


* Ensure compliance with all accounting and financial policies, practices, procedures, and initiatives.


* Oversee the maintenance of the general ledger and proper coding, invoicing, accounts payable, accounts receivable, and project accounting invoices / payables. 


* Ensure all A/P invoices, expense reports, purchase requisitions, internal check requests, etc.

are processed accurately and timely.


* Submit all financial transactions, transmissions, and reporting on a timely and accurate basis.


* Ensures billings and receivables are correctly processed in a timely manner. 


* Addresses and corrects any discrepancies in accounts or billings.


* Oversee all payment transactions such as ACH, wires, and paper checks.


* Oversee data entry, validation, and processing of various types of invoices like general overhead, subcontractor, and employee travel reimbursements.


* Oversee third-party vendor contract execution by collecting W-9 forms and certificates of liability insurance, paying invoices, and preparing annual 1099 forms for distribution to vendors.


* Assist with all internal & external audit activity including planning, preparation, and data gathering.


* Standardize procedures to generate efficiency in-house and create internal templates to be used by the company.


* Assure adherence to Generally Accepted Accounting Policies (GAAP). 

MINIMUM QUALIFICATIONS:  


* 5+ years of accounting, accounts receivables, accounts payable experience.


* High level of proficiency in Accounting Systems and Microsoft Excel.  


* Experience in invoicing, accounts payable, accounts receivable best practices.


* Strong problem-solving ability and analytical skills including root cause analysis.


* Prior experience in cash management (collections, account reconciliations, payment processing) 


* Prior experience in collections

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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See job description