Executive Assistant

Executive Assistant

Job Description

You’re not the person who will settle for just any role.

Neither are we.

Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference.

Here, you’ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands.

In this role, you’ll help us deliver better care for billions of people around the world.

It starts with YOU.

We are looking for a team-oriented, highly organized, planner, and proactive problem solver to provide a full range of administrative support to the Vice President of Enterprise Capital Engineering and her leadership team of one Senior Director and three Directors, as well as occasional support the Senior Director of ESC Strategy and Transformation and other ESC team members based in Neenah, WI.  This individual will support several executive leaders and the needs of their organization and be skilled in managing/balancing priorities across many areas. 

In this role, you will:


* Works to manage repeat meeting cadences with a variety of folks across the organization making updates as is appropriate based on need and calendar conflicts; Prioritize meeting invites; resolves ongoing change and conflicts; works with leader on critical priorities protecting or adjusting calendars as required. 


* Makes preparations for department, staff and other meetings including creating agendas, preparing any meeting materials/scorecards and/or presentations, scheduling the conference space required, connecting meetings to the required technology, facilitating meals and refreshments and may include managing the budget for these meetings and /or conferences.


* Capture meeting minutes and action items during functional leadership staff and department meetings.


* Work with other Executive Assistants sharing best practices and coordinating calendars; Works with leadership team to establish and maintain Onboarding/Offboarding processes for the engineering organization including, but not limited to: Requesting network access, IT equipment, Corporate credit cards, Desk/workstations.


* Works in partnership with team Safety Coordinators to distribute relevant safety equipment, ensure uniform purchases are managed, ensure stock of critical supplies, and supports coordination across the team in this space; Support travel booking/changes and any VISAs needed for international travel


* Manages reconciliation of corporate credit cards for self and Executive(s), working with managers/supervisors and senior management to ensure the accuracy/timeliness of expense report submission; Maintains appropriate department email distribution lists


* Maintain and update any relevant department SharePoint sites; Receives sorts, distributes, opens and screens incoming email, mail and faxes.

Categorizes and prioritizes response needed.

Uses initiati...