Executive Administrative Assistant

Become an integral part of the Commercial & Investment Bank team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement.

Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As a Senior Executive Assistant within the Commercial and Specialized Industries Team, you will manage complex leader calendars and travel, ensuring efficient use of executives' time.

You will collaborate with peers to provide robust on-site support and backup coverage, and leverage your thought leadership to prioritize tasks.

This role requires strong JP Morgan institutional knowledge, project management skills, and the ability to represent the firm professionally at all levels.

Job Responsibilities


* Gatekeep all contact with the public, clients, and staff coming through the executive's office


* Provide general office support, including phone coverage and printing


* Manage extensive and complex calendar for Senior Executives in a fast-paced, dynamic environment


* Collaborate with Business Manager to maintain key documents, including organizational charts and background materials; take succinct minutes and replay key takeaways from senior meetings


* Coordinate and organize senior meetings; draft communications and presentations, set agendas, prepare materials, coordinate guest speakers, and manage logistics


* Manage all aspects of the field-led marketing management process, ensuring timely completion of requirements independently.


* Provide site support for local office requirements, including phone coverage, new hire integration, facilities maintenance, supplies, floor access, event presence, greeting guests, escorting visitors, food orders, and conference room setup/takedown


* Arrange and maintain extensive travel plans and itineraries for both international and domestic travel


* Plan and lead events as needed, including quarterly activities and key milestones for team members


* Manage industry association memberships and renewals.

Required Qualifications, Capabilities, and Skills


* Demonstrate strong personal leadership and ability to work independently in a demanding, changing environment


* Exhibit exceptional travel planning skills and knowledge


* Display detailed and strong organizational skills


* Plan complex and large events effectively


* Possess a strong background in financial services and/or technology environments


* Communicate with exceptional interpersonal, presentation, and communication skills


* Show fluency in all Microsoft Office products, with proficiency in PowerPoint

Preferred Qualifications, Capabilities, and Skills


* Deep JP Morgan institutional knowledge and ability to navigate the firm fluidly


* Basic project management skills


* Proven experience proactively supporting leaders with lar...