Project Coordinator II

Job Summary:

The Project Coordinator II is an entry-level position for a career in Project Management under the direct supervision of Program Manager or Program Director.

The Project Coordinator will assist the Program Manager with administrative duties within the product development, production and/or sustainment life cycle.

The Project Coordinator II will support the Program Manager with the day-to-day operation of the program.

This includes taking responsibility for verifying receipt/return of assets, expediting shipping of assets when required, initiating shipping requests, ensuring product is processed through the warehouse, monitoring receipt of parts from suppliers, and/or creating program metrics reports using Business Intelligence or other tools to support the Program Manager.

Additionally, other discrete project assignments related to the execution of the program, as needed.

Responsibilities and Tasks:


* Able to Plan, Execute, Monitor and Control assigned discrete projects or activities to ensure assignments are completed on time and deadlines are met.


* Review deliverables for completeness, accuracy, and quality.

Ensure project and product documents are complete, current, and stored appropriately.


* Maintain project records, prepare status reports, take meeting minutes, and ensure documents are accessible.


* Assist Program Manager in maintaining positive relationships, both internal and external.


* Act as a liaison between project teams and stakeholders, providing updates and clarifying project details.


* Able to identify potential project risks and elevate to project leadership.


* Adhere to applicable ITAR, TINA, FAR, Export Compliance, EMD, Safety, and Security requirements.


* Engage in continuous process improvement and promote positive changes within the company.

Education, Experience, License, or Certification:


* Minimum of Associate's Degree is required.

Bachelor's Degree is preferred.

5+ years functional experience may substitute.


* 1-3 years functional experience is required.


* Proficient skills in the use of MS Excel, Word, Visio, Outlook, and Project.


* Basic knowledge of project management methods, tools, and techniques.


* In-depth knowledge of billing processes is preferred.


* Basic knowledge of ERP systems, purchase orders, and sales order routers is preferred.


* Basic knowledge of contracts: fixed price, cost plus, and time and materials are preferred.

Skills and Abilities:


* Demonstrated performance in and support or administrative area.



* Basic skills in time management, meeting facilitation, and problem-solving.


* Demonstrated ability to clearly communicate ideas verbally and in writing.


* Basic ability to negotiate and apply tact and diplomacy with internal/external customers and foreign personnel.


* Basic interpersonal / teaming skills


* Basic ability to work independently and as a member of an integrated...