Project Coordinator - Canada

Who Are We and What We Do

For 20+ years we’ve been driving internal cultural change through our award-winning employee communication programs.

Reaching over two million employees in 22 languages and 30 countries, Catalyst engages a variety of workforces with research-driven, results-focused, strategic-led creative solutions.

We make sure employees have the knowledge they need to be informed, to work safely, and to drive innovation and strategy to the next level.

We have a direct impact on the safety and engagement of employees of Fortune 500 Companies.

Come join us in affecting real change in the world.

What will you be Doing?

The successful candidate will apply project coordination skills and experience acquired working in the creative and technology industries to deliver communication solutions for our clients.

Strong interpersonal and organizational skills are required.

The Project Coordinator will collaborate with internal teams to ensure that projects are completed on time, on target and within budget.

The candidate will work closely with cross-functional team members (Account Managers, Creative, and Development Operations) on a variety of programs, from day-to-day tasks to complex projects.

From time-to-time, Project Coordinators will be required to respond to client requests in support of the Client Services Team.

The Project Coordinator should be comfortable in a fast-paced and challenging environment; be competent in using Microsoft Office applications such as Word, Excel and Project, and have exceptional verbal, written and presentation skills.

A bachelor’s degree in business or a related field of study and at least three 1-3 years of relevant experience is required for consideration.

Essential Job Duties & Responsibilities


* Maintain and monitor project plans, project schedules, work hours, budgets and expenditures.


* Assess project risks and issues and provide solutions where applicable.


* Assist with impact analysis and complete change requests.


* Oversee project procurement (work directly with vendors, communicate scope and specs, acquire costs, support Cost Sheets/Budget creation alongside Account Managers, create and send POs, etc.).


* Manage day-to-day implementation of project resources, including document and knowledge transfers between vendors, Account Managers, Art Directors, Designers, Writers, Finance, and technical resources through all phases of a project from planning through to closure.


* Prepare necessary presentation materials for meetings (status notes, meeting minutes, creative briefs, etc.).


* Organize, host, facilitate, and participate in various meetings where appropriate with key stakeholders and contributors (e.g., status, creative briefs, client kick-off and pitches, annual business reviews, etc.).

Follow-up on important actions and decisions.


* Act as a point of contact and communicate project status to all participants (Art Directors, Designers, Writers, A...