Executive Assistant - Integrated Solutions

Job Summary:

The Executive Assistant will provide administrative and secretarial support for the Merrimack site Leadership team.

Major responsibilities of work performed may include a broad range of complex responsibilities involving confidential or technical information that includes scheduling meetings and preparing agendas, responding to routine correspondence, researching background material and responding to on-site visitors and telephone calls.

This person may interface with executive and senior levels of the organization, as well as directly with external customers.

Responsibilities and Tasks:


* Maintain dynamic calendar


* Coordinate both off and on-site events, including support logistics, travel, meeting coordination


* Make both domestic and international travel arrangements


* Prepare expense reports


* Provide support/back-up assistance to cover other Executive Assistants when they are out of the office


* Must be able to generate letters, memos, etc.


* Responsible for organizing weekly, monthly, and quarterly review presentations


* Maintain all department files


* File and retrieve corporate documents, records, and reports


* Open, sort, and distribute incoming correspondence, including mail and faxes


* Process corporate invoices for Accounts Payable


* Create and maintain visit requests and contact reports


* Order and distribute office supplies for department


* Point of contact for employees to address inquires, questions, and requests


* Represent the company in a courteous and professional manner


* Arrange and support video teleconference meetings including the set-up of presentations, printing of materials, and supporting any issues arising from technical issues


* Provide support for on-site meetings including logistical support such as agendas, presentation copies, preparation of handouts, etc.


* Coordinate with International counterparts regarding travel and meetings


* The ability to perform other duties as assigned.

Education, Experience/Knowledge & License/Certification:


* Bachelor's degree is preferred


* Minimum of associate's degree


* 3-5 years of experience supporting VP level


* Excellent communication skills are a must (written and verbal)


* Organizational and prioritization skills are a must


* Must excel with time management and the ability to manage and execute tasks


* The ability to network and be a team player


* Must be technologically skilled and be proficient in Microsoft Office


* Some travel may be required as designated by the Executive (1-2 times per year)


* While performing duties of this job, the employee may or may not be frequently or occasionally required to: Stand; walk; sit; climb or balance; stoop; kneel; crouch; talk or hear; and taste or smell.


* Climb stairs or ride elevators.


* Lift and/or move up to 25 pounds.


* Use close vision, distance vision...