Executive Assistant

We are seeking a dynamic and highly organized Receptionist / Executive Assistant to serve as the first point of contact for our organization while providing high-level administrative support to senior executives.

This dual-role position requires exceptional communication skills, discretion, and the ability to manage multiple priorities, which include:


* Greet and assist visitors with professionalism and warmth.


* Generate, maintain and distribute routine reports as directed.


* Assist in the preparation, proofreading and editing of documents, meeting binders, presentations, and other correspondences for department and executive management.


* Maintain phone messages, facilitate conference calls, disseminate general information, and provide assistance with applicable questions to callers.


* Coordinate meetings and prepare conference room for use.


* Maintain the department filing system, both electronic and paper.


* Prepare expense reports.


* Coordinate travel arrangements as needed.


* Maintain office supply inventory and place orders as needed.


* Special projects as assigned.

The successful candidate will meet the following qualifications:


* High school degree or equivalent is required; associate degree preferred.


* 3 or more years of experience in an administrative support role is preferred.


* Proficient with Microsoft Office software skills.


* Professional attitude and demeanor.


* Must have excellent written and verbal communication.


* Maintain confidentiality and discretion.


* Ability to work independently with minimal supervision.


* Able to prioritize for self and others, as well as managing internal and external customers.


* Able to handle diverse workload using strong organization skills to meet deadlines.


* Flexible and available to assist anyone in the department with needs.