Executive Assistant

Are you a proactive, organized professional who thrives in a fast-paced environment? Do you have exceptional communication skills, strong business acumen, and a passion for efficiency? If so, we want YOU to support a Vice President at Bray International, Inc., a global leader in industrial valve manufacturing and flow control solutions.

We are seeking a highly skilled and resourceful Executive Assistant to provide comprehensive support to a Vice President and their leadership team.

The ideal candidate is detail-oriented, adaptable, and capable of managing multiple priorities while maintaining discretion and professionalism.

You will serve as a trusted partner, ensuring smooth day-to-day operations and anticipating the needs of the executive you support.

Key Responsibilities


* Provide high-level administrative support, including preparing correspondence, reports, and presentations with accuracy and professionalism.


* Develop and maintain advanced Excel spreadsheets, databases, and tracking reports to support business initiatives.


* Create professional PowerPoint presentations and marketing materials based on executive input.


* Manage and prioritize an active calendar of appointments, meetings, and travel arrangements, ensuring clear communication and timely follow-up.


* Act as the primary point of contact for internal and external stakeholders, exercising sound judgment in managing communications and requests.


* Screen calls and visitors, handling inquiries independently when appropriate and maintaining confidentiality at all times.


* Organize and coordinate virtual, on-site, and off-site meetings, events, and team gatherings (domestic and international).


* Maintain efficient paper and electronic filing systems for easy retrieval of key documents.


* Proactively identify and implement process improvements to enhance efficiency and communication within the department.


* Support special projects and provide administrative assistance as needed to advance strategic objectives.

What You Bring


* Commitment to Excellence: Consistently perform at the highest level with accuracy, professionalism, and attention to detail.


* Strong Communication Skills: Exceptional verbal and written communication; able to interact confidently with colleagues, customers, and leadership.


* Organizational Expertise: Proven ability to manage competing priorities, meet deadlines, and maintain composure under pressure.


* Business Acumen: Understand organizational goals, anticipate needs, and make well-informed decisions.


* Confidentiality: Demonstrated ability to handle sensitive information with integrity and discretion.


* Flexibility: Willingness to adapt to shifting priorities and adjust work hours as needed for business demands.


* Technical Proficiency: Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with department-specific software is a plus.

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