Payroll Specialist

General Purpose

Member of the payroll team that will ensure accurate processing of the company's payroll, provide timely and accurate information, participate in daily data entry Payroll processing.

Key Responsibilities:


* Review and process multi-state bi-weekly payroll for employees of multiple entities, ensuring accuracy in hours worked, overtime, extra pay, benefits, and deductions.


* Ensure compliance with federal, state, and local payroll regulations and tax laws.


* Handle payroll-related inquiries from multiple entity payroll coordinators and resolve any discrepancies in a timely manner.


* Collaborate with the HR department to ensure accurate reporting of employee benefits and time-off requests.


* Prepare and process off-cycle payrolls for employee terminations and retroactive pay in accordance with state regulations.


* Support audits by providing necessary documentation and explanations.


* Stay current on payroll trends and best practices to enhance payroll processes.


* Provide ongoing training and support to entity payroll coordinators.


* Assist with projects as required.

Qualifications:


* Bachelor's degree in Accounting, Finance, or related field preferred.


* Proven experience as a Payroll Specialist or in a similar role doing multi-state processing.

(CPP or FPC a plus!)


* Knowledge of payroll software and systems (e.g., Workday, ADP).


* Strong understanding of payroll tax regulations and compliance requirements.


* Excellent customer service, organizational skills, and attention to detail.


* Ability to handle sensitive information with discretion.


* Proficient in Microsoft Office Suite, particularly Excel.

Essential Duties


* Manage workflow to ensure all payroll transactions are processed accurately and timely.


* Process and monitor garnishment orders and other issues that impact payroll specifications.


* Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers.


* Pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.


* Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.


* Process manual checks.


* Prepare and process termination payroll checks in appropriate timeframes.


* Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and worker's compensation payments.


* Monitor sick and vacation accruals.


* Process and complete verification of employment.


* Prepare payroll allocations reports for the finance team.


* Reconcile payroll prior to transmission and validate and reports.


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