Banquet and Meeting Coordinator

About Us

Embodying Southern California's laid-back style, the Wyndham San Diego Bayside pairs a refreshingly vintage vibe with all the modern-day essentials that San Diego visitors crave.

Here at the Wyndham San Diego Bayside, we pride ourselves on our diverse culture and the amazing benefits of becoming an associate! Join our team of diverse individuals that work together to create lasting memories for our guests.

We offer free lunch, discounted parking and a welcoming environment for all of our associates.

Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information.

You may be the perfect candidate for this or for other roles within our organization!

We value U.S.

military experience and invite all qualified military candidates to apply.

Overview

Live.

Lead.

Thrive by the Bay.
At Wyndham San Diego Bayside, our team lives at the intersection of hospitality and lifestyle where classic service meets a modern coastal rhythm.

As a Banquet and Meeting Coordinator, you'll thrive at one of San Diego's most iconic waterfront hotels, inspiring a culture of excellence while creating moments that move both guests and associates.

The Banquet/Meeting Coordinator supports the Catering & Events and Banquet Departments by managing event logistics, client communications, BEO distribution, setup coordination, and on-site support to ensure seamless execution of meetings and events.

This position serves as an operational link between Sales, Banquets, Culinary, Front Office, Housekeeping, Engineering, and AV to deliver a high-quality group experience.

Key Responsibilities

Event Coordination

• Create, update, and distribute BEOs, resumes, diagrams, and event packets.

• Maintain accurate event details in systems (Delphi/FDC, Opera Cloud Events).

• Coordinate meeting room assignments, changes, and turnovers.

• Support banquet and culinary teams with counts, timing, and dietary needs.

Client & Stakeholder Communication

• Serve as daily point of contact for in-house group clients.

• Support pre-con meetings and gather post-event feedback.

• Communicate changes promptly to all operating departments.

Operational Support

• Lead or support daily/weekly BEO meetings.

• Confirm room setup standards and AV readiness.

• Monitor event spaces throughout the day.

• Coordinate housekeeping meeting refresh schedules.

• Support banquet checks, signatures, and billing accuracy.

Administrative Duties

• Maintain event calendars, signage, diagrams, and reader boards.

• Prepare welcome packets and group communication tools.

• Track event changes and revenue impact.

• Maintain meeting supply inventories.

Qualifications

• 1-3 years hotel events, catering, or banquet experience preferred.

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