HR Coordinator

The Human Resources Coordinator provides high-level administrative, operational, and customer service support to the Human Resources department.

This position requires exceptional organization, time management, multi-tasking ability, and attention to detail to maintain accurate employee records, process personnel transactions, administer leave programs, and assist with key HR initiatives.

Serving as a primary point of contact for employees and visitors, the Human Resources Coordinator manages a wide range of responsibilities including recordkeeping, compliance tracking, and reporting, all while maintaining confidentiality and a professional, welcoming environment.

ESSENTIAL FUNCTIONS

•             Serve as the first point of contact at the HR department window and main phone line, efficiently managing inquiries by answering routine questions and directing employees to the appropriate HR resources.

•             Accurately track employee participation in leave programs, including FMLA and other leave of absence policies, ensuring timely updates, meticulous recordkeeping, and full regulatory compliance.

•             Process personnel transaction forms and data entry, including new hire entries, status changes, and other routine employment updates, ensuring data accuracy and timeliness.

•             Create, organize, and maintain personnel files, ensuring all documentation is properly filed, audited, and retained in accordance with legal and organizational requirements.

•             Support FMLA administration and related tasks with strong attention to detail, including tracking leave claims, monitoring deadlines, updating records, and performing assigned follow-up activities.

•             Track and monitor HR department budget and expenditures with accuracy and organizational precision.

•             Respond to employment verification requests with confidentiality and timely turnaround.

•             Administer recurrent physical exam requirement processes for DOT-compliant positions, including issuing reminders, scheduling exams, processing physical exam

documentation, updating employee records, and maintaining driver’s license information in the appropriate database.

•             Perform internal HR mail distribution and prepare the monthly departmental office supply order.

•             Use various software applications daily, including Microsoft Word, Excel, Outlook, and the HRIS database Avail.

•             Develop and maintain clear instructional documents, templates, and standard operating procedures.  Recommend process improvements to increase efficiency and accuracy. 

•             Provide administrative support to all HR team members.

•             Assist with planning and execution of events and functions.

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