Administrative Coordinator

Overview

170+ Years Strong.

Industry Leader.

Global Impact.

At Pinkerton, the mission is to protect our clients.

To do this, we provide enterprise risk management services and programs specifically designed for each client.

Pinkerton employees are one of our most important assets and critical to the delivery of world-class solutions.

Bonded together, we share a commitment to integrity, vigilance, and excellence.

Pinkerton is an inclusive employer who seeks candidates with diverse backgrounds, experiences, and perspectives to join our family of industry subject matter experts.

The Administrative Coordinator, assigned to a specific client, will oversee the day-to-day administrative functions of the department.

This support role handles correspondence, coordinates meetings and activities, analyzes processes and develops improvements, and assists with various projects to ensure effective and efficient operations.

This position can be based anywhere (remote) within California or Texas.

Responsibilities



* Represent Pinkerton’s core values of integrity, vigilance, and excellence.


* Assist in the planning, execution, and closing of projects including the coordination of activities, tasks, and schedules.


* Maintain administrative workflow by studying processes, implementing cost reductions, and developing reporting procedures.


* Create and revise systems and procedures by analyzing operating practices, analyzing utilization of computer systems and software, and implementing changes.


* Schedule meetings, answers phones, and maintains digital and physical records.


* Prepare agendas and takes notes at meetings and archive proceedings.


* Assist in preparation of reports and presentations and aids in budgeting process.


* Resolve operational issues by analyzing information and identifying and communicating solutions.


* Maintain rapport with customers, managers, and employees by researching and developing new services and methods, setting priorities, and problem solving for workflow deficiencies.


* Maintain continuity of work operations by documenting and communicating needed actions to management, discovering irregularities, and determining continuous improvements.


* All other duties, as assigned.

Qualifications

Bachelor’s degree in business administration or related field with at least five years of office administration experience.



* Able to analyze processes and develop continuous improvement.


* Effective written and verbal communication skills.


* Able to work independently and/or as part of a collaborative team.


* Attentive to detail and accuracy.


* Project coordination skills.


* Able to prioritize and manage competing deadlines.


* Problem resolution skills.


* Serve as a positive team member.


* Computer skills; Microsoft Office.

Working Conditions:

With or without reasonable accommodation, requires the physical and mental capacity to effectiv...