Sr. Administrative Assistant

At Johnson & Johnson, we believe health is everything.

Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:
Business Support

Job Sub Function:
Administration & Secretarial

Job Category:
Business Enablement/Support

All Job Posting Locations:
New Brunswick, New Jersey, United States of America

Job Description:

We are searching for the best talent for an Sr.

Administrative Assistant to support our GS Digital and Data and Service Excellence Team in New Brunswick, New Jersey.

Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week.

The Sr.

Administrative Assistant is responsible for providing high-level administrative and organizational support to the Vice President, GS Data and Digital Capabilities and Service Excellence and other team members to be identified.

Key Responsibilities:


* Performing project coordination duties and administrative support for the Vice President, GS Data and Digital Capabilities:
+ complex and highly fluid calendar coordination, including scheduling and arranging meetings with internal and external partners
+ handling documents of a highly confidential and sensitive nature such as presentations, memos and correspondence, and expense reports
+ closely partnering with internal teams to create and distribute pre-reads and training materials
+ complex domestic and international travel arrangements
+ executive meeting support and large meeting coordination
+ leadership team meeting support, including scheduling, preparation and sharing of the agenda and pre-read, AV and catering support as needed and notetaking (is notetaking necessary?)


* Advanced proficiency with current technology platforms, including Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Viva Engage, Zoom, MS Teams, Workday,  Globalview, eMarketplace, IRIS


*  Purchase order creation and submission; assist in quarterly accruals.


* Fostering positive relationships while interacting with staff and various levels of management from within and outside of Johnson & Johnson to provide or gather information often of a sensitive nature.


* Building strong relationships with Executive Assistant to ensure efficient and effective collaboration fostering an atmosphere of engagement as well as with other GS admins  or other management team members


* Achieving results in the absence of day-to-day guidance


* Maintaining strict confi...