Unit Secretary

Job Title: Unit Secretary
Location: Mountain View Post Acute, Ellensburg, WA
Job Type: Part Time
Salary: DOE, Credentialing, and Seniority with Mtn View PA WA
Shift: administrative schedule

Essential Duties and Responsibilities:


* Record medical and administrative information in accordance with established charting and documentation policies and procedures.


* Maintain the Daily Census Report and submit it to the Nurse Supervisor/Charge Nurse.


* May be asked to work as a direct care NAC as needed for care vacancies over clerical duties if licensed.


* Keep an up-to-date roster of residents for the assigned unit.


* Fill out resident charge slips and submit them to the Business Office.


* Answer telephone calls, page calls, and deliver messages to residents as needed.


* Maintain a current list of emergency contact numbers for your assigned unit.


* Maintain and forward daily tardy and absentee reports to the Business Office.


* Record appropriate resident identification data on medical records, wristbands, ID cards, and other required documents.


* Transcribe physicians' orders to care plans, medication cards, and treatment plans.


* Report discrepancies found in transcribing orders or charting to the Nurse Supervisor/Charge Nurse.


* Review medication cards for completeness, accuracy, and legibility.


* Chart nurses' notes that reflect care provided and the resident's response.


* Forward diet orders or changes to the Director of Food Services.


* Notify family members of any changes in the resident's condition.


* Assist with admissions, transfers, and discharges of residents, including coordinating transportation and packing belongings.


* Complete necessary medical and administrative records upon the resident's admission, transfer, or discharge.


* Forward completed charts of discharged residents to the Medical Records/Health Information Department.


* Attend facility committee meetings (e.g., Infection Control, Policy Advisory, Quality Assurance) as required.


* Assist the Nurse Supervisor/Charge Nurse in developing work assignments and schedules.


* Maintain a positive working relationship with inter-departmental staff and other facility departments.


* Greet newly admitted residents and escort them to their rooms.


* Encourage attending physicians to document progress notes and orders in a timely manner.


* Notify family members and assist with funeral home arrangements as necessary.


* Participate in annual in-service training programs (e.g., HIPAA, Infection Control, Safety).


* Assist with the infection control program for monitoring communicable diseases.


* Report equipment and supply needs to the Nurse Supervisor/Charge Nurse.


* Ensure all care team members are aware of residents' care plans and properly follow them.


* Report incidents of fraud, billing discrepancies, or other unethical behavior.


* Treat al...