Administrative Assistant

Description

Position Summary

The Administrative Assistant in the Payroll Department provides essential clerical and organizational support to ensure accurate and efficient payroll operations.

This part-time role is responsible for filing, sorting checks and mail, data entry, and other administrative duties as assigned.

The ideal candidate is detail-oriented, dependable, and committed to supporting the mission of The Arc of Central Alabama.

Key Responsibilities


* File payroll-related documents and maintain organized filing systems


* Sort and distribute incoming mail and payroll checks


* Perform data entry with a high level of accuracy and confidentiality


* Assist with general clerical duties such as photocopying, scanning, and faxing


* Maintain office supplies and notify supervisor of inventory needs


* Support payroll staff with administrative tasks as needed


* Uphold confidentiality and professionalism in all interactions


* Follow organizational procedures and contribute to a positive office environment

Requirements



* High School Diploma or equivalent required.


* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).


* Strong understanding of clerical procedures, including recordkeeping and filing systems.


* Excellent verbal and written communication skills.


* Highly detail-oriented and organized.


* Ability to manage time efficiently and prioritize tasks while maintaining high standards.


* Good judgment and decision-making skills.


* Ability to work independently and as part of a team.


* Professional attitude and demeanor.

Skills & Competencies


* The ideal candidate will demonstrate strong organizational and communication skills, be proficient in administrative tools and software, and possess the ability to manage multiple tasks in a fast-paced environment.

A commitment to professionalism and confidentiality is essential.

Working Conditions


* This position typically operates in an office environment.

The role requires frequent use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Occasional travel may be required for meetings or training.

Summary

Diversity, Inclusion, and Equal Opportunity Statement
The Arc of Central Alabama is an Equal Opportunity Employer.

We are committed to fostering a diverse and inclusive workplace where all individuals are treated with respect and dignity.

We do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability, genetic information, marital status, or any other protected status under federal or state law.

We provide reasonable accommodations for qualified individuals with disabilities and encourage veterans and individuals from underrepresented communities to apply.
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