HIM Specialist - Full Time

Health Information Specialist - Full Time
Everett, WA | Health Information Program
Full-Time - 40 Hours/Week
Wage: DOE
About the Role
The Health Information Specialist assembles and analyzes discharged client records, answers phones, pulls and distributes charts to appropriate sites, provides documentation and invoices for release of information requests (including court orders and subpoenas), and maintains client chart filing.

This role also supports the Health Information department with confidentiality and legal compliance, ensuring accurate and timely management of health records.
Key Responsibilities


* Provide consultation regarding confidentiality/legal issues within the agency, escalating to the Health Information Manager as needed.


* Maintain knowledge of statutes governing confidentiality of healthcare and behavioral health records (RCW 71, WAC 246-341, WAC 246-337).


* Respond to records release requests, subpoenas, and court orders.


* Support Health Information clerks with filing, scanning, and managing closed charts.


* Organize loose or overflow files and incorporate them into permanent records.


* Assist with purging records per state/federal law and agency policy.


* Copy, upload, or export records for legal or clinical requests.


* Invoice for medical records in internal and vendor billing systems; run billing statements.


* Receive and respond to subpoenas for records and testimony.


* Answer phones and assist walk-in clients as needed.


* Participate in supervision, trainings, and team meetings.


* Uphold HIPAA compliance, agency confidentiality standards, and professional communication with internal and external stakeholders.

What You Bring


* High School Diploma or GED required; degree or certificate in a related field preferred.


* 2-3 years of relevant experience in medical records, health information, or healthcare administration.


* Experience with electronic medical records (EMR) and document management systems.

Knowledge, Skills & Abilities


* Familiarity with alpha and numeric filing systems.


* Strong organizational skills and attention to detail.


* Problem-solving skills and ability to handle confidential PHI decisions.


* Ability to multitask in a high-volume, fast-paced environment.


* Strong communication skills, both written and verbal.


* Proficiency with Microsoft Office and EMR systems.


* Ability to maintain confidentiality and accuracy in daily tasks.


* Ability to pass a pre-employment background check.

What We Offer
(benefits pro-rated for part-time employees)


* Medical, dental, and vision insurance at NO COST to full-time employees.


* 16 days of paid vacation in the first year.


* 12 sick days, including a wellness day.


* 13 paid holidays (11 standard 2 personal choice).


* $500 in professional development funds annually.


* Up to 5 days of paid education leave.


* 403(b) ret...