Administration Services Supervisor

Description & Requirements

Maximus is currently hiring for an Administration Services Supervisor to support our New York State of Health (NYSOH) team.

This is a hybrid-remote opportunity that requires travel to our Albany, NY office once a quarter.

The Administration Services Supervisor will be responsible for oversight of administrative projects and tasks performed by administrative staff.

The Administration Services Supervisor is responsible for managing and administering several projects requiring direct interface with the Client and for providing administrative support to several management levels, including the executive leadership team.

Why Maximus?

- • Competitive Compensation - Quarterly bonuses based on performance included!

- • Comprehensive Insurance Coverage - Choose from various plans, including Medical, Dental, Vision, Prescription, and partially funded HSA.

Additionally, enjoy life insurance benefits and discounts on Auto, Home, Renter's, and Pet insurance.

- • Future Planning - Prepare for retirement with our 401K Retirement Savings plan and Company Matching.

- • Unlimited Time Off Package - Enjoy UTO, Holidays, and extended sick leave, along with Short- and Long-Term Disability coverage.

- • Holistic Wellness Support - Access resources for physical, emotional, and financial wellness through our Employee Assistance Program (EAP).

- • Recognition Platform - Acknowledge and appreciate outstanding employee contributions.

- • Tuition Reimbursement - Invest in your ongoing education and development.

- • Employee Perks and Discounts - Additional benefits and discounts exclusively for employees.

- • Maximus Wellness Program and Resources - Access a range of wellness programs and resources tailored to your needs.

- • Professional Development Opportunities - Participate in training programs, workshops, and conferences.

Essential Duties and Responsibilities:

- Coach teams, set expectations, provide career development and recognition for assigned staff.

- Monitor and evaluate performance, write performance appraisals, and provide corrective actions as needed.

- Evaluate the need for training to ensure that staff maintains current knowledge of multiple programs.

- Manage administrative staff schedules to ensure required coverage at all project locations during business hours.

- Manage weekly administrative team meetings to ensure project administrative requirements are satisfied and to proactively identify areas to improve administrative efficiency.

- Manage administrative oversight of special projects for members of the leadership team including; maintaining meeting minutes, action item logs, coordinating meeting schedules, and preparing documents for archival, as required.

- Attend project and client meetings and take minutes, as required.

- Prepare weekly reports for client and project, as required.

- Manage administrative validation for e-mail distribution lists for project offices and departm...