Project Billing Specialist

Ardurra is seeking a Project Billing Specialist to join our team in Miami, FL!

Key Responsibilities

Candidates will have advanced knowledge of project accounting, providing support for the most complex and/or large-scale projects.

Makes recommendations for project performance improvements based on review of project profitability and knowledge of project performance.

Works with customers or clients to gather and provide information as needed to support Project Managers.

May review contracts for additional service opportunities and assist in converting project proposal into project budget(s).

Additional duties related to supporting Regional Accounting Manager.

Required Qualifications


* 5+ years of experience in project accounting with a primary focus on revenue recognition, contract reviews, and project billings.


* Strong initiative, attention to detail, analytical and problem-solving skills.


* Strong communication skills, possessing the ability to work with employees throughout the organization, vendors, and clients, while building long-distance positive relationships across offices.


* Capability to work independently.


* Proficient in Microsoft Office Products, particularly Excel.


* Availability for occasional travel as needed between offices.

 Additional Responsibilities/Accountabilities:  


* Revenue recognition 

1.

Work with Operations and Project Accounting Team to conduct project/group/practice profitability reviews each period and as needed to validate earnings
2.

Investigate variances between actual and budgets
3.

Identify, track and report on projects in financial distress
4.

Track and report on KPIs/financial trends for all projects
5.

Review project profitability to preemptively identify project issues

Project invoicing 
1.

Ensure billing of all contract terms
2.

Ensuring labor charges are managed in relationship with the project rate table
3.

Implementation of Change Orders/Amendments
4.

Management of charges on scope that may result in a Change Order/Amendment
5.

Ensure billing is distributed and returned during the billing cycle
6.

Update remittance information with clients as needed
7.

Maintain billing documentation
8.

Review of payment applications on AR
9.

Track and elevate aged receivables
10.

Train to utilize Client Portals as needed

Contract reviews 
1.

Ensure contract compliance with company policy

Project setup 
1.

Organizations and practices
2.

Rate Tables
3.

Revenue methods
4.

Compensation
5.

Breakdown of subcontractors and expenses
6.

Intercompany billing
7.

Project enrollments based on contract terms
8.

Correct set up and maintenance of key system fields, including but not limited to;
9.

Establish appropriate client communication
10.

New Client setup review and coordination

Project maintenance
1.

Communicating with PMs on closing out projects once completed
...