Administrative Assistant

Bluewater Maritime School is a leading maritime training school dedicated to equipping mariners with the skills, certifications, and confidence they need to excel at sea.

Our fast-paced, high-energy environment is driven by a passion for excellence, safety, and service.

We are seeking a proactive and detail-oriented Administrative Assistant to support our daily operations and student engagement efforts.

Overview

The Administrative Assistant will play a vital role in ensuring smooth office operations and providing exceptional support to staff, instructors, and students.

This individual must be highly organized, tech-savvy, and comfortable managing multiple tasks in a dynamic environment.

Experience in a similar high-energy setting—especially in maritime or vocational training—is highly preferred.

Expectations


* Team first mindset


* Student focused service attitude


* Reliability


* Commitment to learn and grow in role

Responsibilities


* Serve as the first point of contact for students, visitors, and vendors—providing courteous and professional assistance.


* Provide comprehensive administrative support including scheduling, calendar management, filing, and correspondence.


* Prepare and format documents using Microsoft Word, Excel, and Outlook.


* Assist in the coordination of training courses, events, and certifications.


* Maintain accurate records and manage office supplies and inventory.


* Support instructors and staff with classroom setup, printing materials, and logistical needs.


* Handle inquiries and assist with student registration and onboarding processes.

Education / Experience Required


* Proven experience in an administrative role, preferably in a training, educational, or maritime environment.


* Proficiency in Microsoft Office tools—Word, Outlook, Excel—required.


* Experience managing social media platforms such as Facebook, Instagram, and LinkedIn.


* Excellent written and verbal communication skills.


* Highly organized, detail-oriented, and able to work independently with minimal supervision.


* Strong interpersonal skills and a positive, customer-focused attitude.


* Ability to thrive in a fast-paced, team-oriented environment.

Preferred Qualifications


* Familiarity with maritime industry or training schools helpful but not required.


* Experience using scheduling or registration software.


* Basic graphic design skills for social media (e.g., Canva) a plus.

Essential Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in an office environment and requires prolonged periods of sitting or standing at a desk and working on a computer.

While performing the duties of t...