Administrative Coordinator

Administrative Coordinator

The Administrative Coordinator for Powder is an integral part of the day to day operation.

The position is Monday-Friday 6:00am-2:30pm with overtime as needed.

RESPONSIBILITIES

The coordinator assists the department by providing data tracking and analysis on daily paperwork, monitoring department spending vs.

budget, production efficiency/equipment utilization.

actively participate and help lead the safety, environmental and shrink committee.

Job Duties are as follows but not limited to:

●Pick up and scan/file daily documents located in Powder plants, and Administrative Mailbox

(Admin.

building)

●Collection of Receiving and Shipping Invoices (RS/SC Paperwork)

●Organize file cabinets, drawers, black carts, keep printers stocked with paper and ink

●Maintain powder safety brakes, including entering them into Enablon System

● Maintain operations black carts, stocking with all up to date and appropriate production forms.

●Order supplies for employees as needed (shoes, vouchers and uniforms)

● Audit confined entry permits-ensure compliance of permits

●Maintaining of Licensing-Pasteurizer license and Weigher Samplers Licenses for employees

●Control file system for paperwork trail on powder production, bagging and dryers (archive as

needed)

●Assist powder managers with quality paperwork requirements.

Production reports, metal

detector sheets and HACCP compliance

●Assist with any quality/customer needs on production paperwork from customer service or the

release process

●Assisted in quality and operations with customer audit preparation, gather documents

● Responsible for owning and maintain DOT compliance for all plant drivers

●Create, maintain and develop spreadsheets for tracking requirements under the supervision of

management

● Compile and proper filing of charts (HACCP and Control)

●Maintain and organize pasteurizer chart room, including boxing, storage and labeling of

documents

●Scan and email weekly air emissions log and weekly tanker wash log

●Gather and maintain MSS documents for all powder plants, notify supervision of any missing

documents

●Collect documents in banker boxes, label and place in storage (Quarterly/Annual basis)

●Other duties as assigned by Management

PHYSICAL DEMANDS

While performing the duties of this job, the employee is occasionally, and/or frequently required to walk sit; use hand to finger, handle or feel objects, tools, or controls; reach with hands and arms; balance; stoop; climb up and down stairs and ladders; talk or hear.

The employee must occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

The employee is exposed to weather conditions prevalent at the time.

The temperature of the work environment can fluctuate due to occasional temperatures from cold/cool ...