Executive Operations Coordinator

$70,000 - 80,500 /Yr.
Schedule: Monday - Friday; 8:00 am - 4:30 pm
Location: Skokie, IL

The Executive Operations Coordinator (EOC) will support members of the C-suite team by helping to create systems and processes that focus on effective and informed decision making.

The EOCwill assist the C-Suite team making productive use of time, meetings, and committees by sharing information, feedback, gathering and organizing materials.

The ideal candidate will excel in calendar management, expense reporting, team communication, data analysis and entry, preparing meeting materials, and ensuring seamless day-to-day operations, and office management.

The EOC will provide training and support to administrative assistants and office coordinators across the agency with a focus on administrative functions.

They will create and run regular meetings of the admins to ensure the teams are cross-functional and projects and tasks are prioritized and adequately staffed.

They will support by setting agendas and taking notes for other meetings throughout the agency.  The EOC will provide administrative and clerical coverage support to the executive team.

They will be the main point of contact for organizational memberships and disseminate information as needed.

 The EOC will assist with agency-wide event planning, provide administrative support to the Trilogy BOD (board of directors) and assist with external committee coverage as needed.

Responsibilities:


* Maintain an on-site presence at 5250 Old Orchard, Skokie, IL for five days per week to ensure consistent administrative support, office management and accessibility to operational departments across the organization


* Provide direct people support to program assistants and office coordinators across clinical and administrative teams


* Develop and facilitate training for administrative tasks on day-to-day duties and new projects as needed.


* Prepare executives for meetings by setting agendas and ensuring follow-up actions are taken, ensuring effective executive-level meetings.


* Facilitate regular departmental and cross departmental meetings for administrative staff to ensure consistency and efficiency.


* Provide wide-ranging insight based on organizational goals, needs and priorities to help arrive at solutions to major challenges


* Support with gathering agenda items, taking notes, and follow up in meetings and workgroups across the agency and in external meetings.


* Support with agency wide event planning across the agency as needed.


* Ensure coverage of critical tasks across all Admin Coordinators


* Identify opportunities for consolidation, cross training, and shared responsibilities to ensure all programs have consistent high-level coverage for administrative tasks


* Provide support to the executive team with scheduling, collecting materials, tracking attendance, maintenance of contact lists, budget creation, data tracking etc.


* Order supplies a...