Senior Executive Administrative Assistant

Become an integral part of our Commerical and Investment Bank Marketing team as administrative partner to the Head of Commerical and Investment Banking Marketing and the broader team.

In this role, you will work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement.

Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As a Senior Executive Administrative Assistant within the Commercial and Investment Bank Marketing team, you will perform an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive, their team of managers and other stakeholders.

This includes managing a demanding and dynamic calendar and international travel, leading the office and schedule, tapping your thought leadership to managing priorities and ensuring efficient use of executives' time.

You will also be working closely with key stakeholders to support large events, Town Halls, maintain critical follow-ups and will draft simple communications.

Job responsibilities:


* Manage extensive and complex calendar for one or more Senior Executives in a fast paced and dynamic environment.


* Manage and screen all incoming interactions on behalf of the executive, acting as the primary liaison between leadership, staff, clients and external stakeholders.


* Work closely with key stakeholders and Business Manager to manage priorities and maintain key documents such as organizational charts.

Track business priorities, take succinct minutes and replay key takeaway and themes from senior meetings.


* Coordinate and organize senior meetings, draft communications and presentations including agenda setting, material preparation and distribution, coordination of guest speakers, and logistics.

Use tools such as LLM and Teems to maximize collaboration and efficiency.


* Arrange and maintain complex travel plans and itineraries for both international and domestic travel


* Partner with colleagues or own end to end organization of internal and external events, including catering, vendors, invoicing and transportation


* Provide general office support to include phone coverage, printing, backup coverage, floor support, etc.and other duties as assigned


* Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines

Required qualifications, capabilities and skills:


* A minimum of 5 years of experience supporting executive level leadership


* Discretion and good judgment in confidential situations, and proven experience interacting with all levels in the organization


* Strong interpersonal, presentation and communication skills.

Flexibility and resilient to change


* Exceptional international travel planning skills and knowledge


* Strong personal leadership, ability to work independently...