Facilities Management Project Coordinator

Job Category:

Global IT

Job Family:

Facilities Management

Job Description:

The Facilities Management Project Coordinator supports the planning, execution, and completion of facilities-related projects across the organization.

This role ensures that projects are delivered on time, within scope, and within budget, while maintaining compliance with safety and operational standards.

The coordinator acts as a liaison between internal departments, contractors, and vendors to facilitate smooth project workflows.

Key Responsibilities:



* Coordinate and track facilities projects including renovations, maintenance upgrades, space planning, and equipment installations.


* Develop project schedules, timelines, and budgets in collaboration with the Facilities Management Supervisor.


* Monitor project progress and proactively address issues or delays.


* Communicate with vendors, contractors, and internal stakeholders to ensure project requirements are met.


* Maintain accurate documentation including contracts, permits, and project reports.


* Assist in procurement of materials and services related to facilities projects.


* Ensure compliance with safety regulations, building codes, and company policies.


* Support emergency response planning and facility risk assessments as needed.

Qualifications:



* Associate’s or degree in Facilities Management, Construction Management, Business Administration, or related field preferred.


* 5+ years of experience in project coordination, preferably in facilities or construction.


* Strong organizational and time management skills.


* Proficiency in project management tools (e.g., MS Project, Smartsheet) and Microsoft Office Suite.


* Excellent communication and interpersonal skills.


* Ability to manage multiple projects simultaneously and adapt to changing priorities.

Preferred Skills:



* Familiarity with building systems (HVAC, electrical, plumbing).


* Experience working with contractors and vendors.


* Knowledge of OSHA regulations and safety standards.


* Certification in project management (e.g., CAPM, PMP) is a plus.

Eligible partners will receive:



* Get not one, but TWO retirement benefits.  When you join our employee-owned company, you’ll be part of our Employee Stock Ownership Plan (ESOP) from day one.  In addition to an 8% 401(k) match into the ESOP, Schreiber will contribute an extra amount – about 8% of your earnings – toward your retirement every year.  That’s a company contribution of around 16% in retirement savings annually.  That’s hard to beat!


* Earn bonus pay.

You’ll have an opportunity to earn incentive pay twice a year when we meet our company goals.


* Ready to make a move?  Receive a $10,000 relocation bonus PLUS a generous relocation package if relocating more than 50 miles for a U.S.

Salaried position.   


* Childcare costs.

Get up to $5,000 annually to help you with th...