Program Assistant, Institute of Higher Learning, Full-time

The Program Assistant performs administrative support responsibilities for the programs, events, and team members within the Institute of Higher Learning. 

Responsibilities: 


* Performs administrative support responsibilities for the Brooks IHL including filing, typing, facsimile, data input, and copying documents.


* Schedules meetings, reserves conference rooms and equipment, and maintains meeting minutes as needed. 


* Responsible for scheduling room reservations, catering, housekeeping, etc.

for all Brooks IHL courses and events.


* Assures flow of communication through messages and correspondence; responsible for managing the Brooks IHL generic email account.


* Ensures accuracy of Brooks IHL calendar. 


* Provides professional communication via phone for all generic IHL inquiries.

Takes accurate messages and follows-up as necessary. 


* Provides support in management of the Executive Directors and Directors calendar (i.e.

meetings)


* Responsible for keeping inventory and stock of the Education Storage Closet and IHL Administrative Offices with necessary supplies and equipment. 


* Provides support to the education coordinators including but not limited to: submitting for course approval, enrollees or credits, sending surveys, organizing survey results, creating and disseminating course certificates, event planning, assisting course speakers with technology, etc. 


* Responsible for logistical components of the weekly Brooks Innovative Topics in Rehabilitation Series, including but not limited to: obtaining presentation from the presenter, setting up, launching and running the weekly live webinar, submitting CE credit through the necessary portals, attendee communication and certificates. 


* Sets up educational rooms in accordance with the instructor’s requests prior to the event date.

Also responsible for breakdown and retrieving supplies post-course.

This includes being available on the Friday afternoon prior to a weekend CE Course and/or on call Saturday and Sunday mornings. 


* Works with the Brooks IHL Faculty and Staff to gather, print, bind, and administer manuals for the Brooks IHL CE courses. 


* Responsible for picking up supplies for CEU courses from various caterers and stores when offsite vendors are utilized.


* Provides support to the Residency and Fellowship Program Coordinators for calendar invites, room set-up, and other administrative needs. 


* Assists with coordinating Accreditation Site Visits for the Brooks IHL Residency and Fellowship Programs; schedules meetings with operators and executives; presents required program information to site visitors in an organized and professional manner. 


* Assists with development and creation of Residency/Fellowship program accreditation documents and materials as directed.


* Assists with all activities related to Residency/Fellowship Program Admissions and Graduation as directed.


* Assis...