Executive Administrative Assistant

Join our dynamic team as an Executive Administrative Assistant, where you will play a pivotal role in supporting key executives & ensure seamless operations within the organization.

This position offers a unique opportunity to work in a fast-paced environment, providing comprehensive administrative support to our National Sales & Experience Strategy Executive and team.

As an Executive Administrative Assistant, you are expected to be a partner to the executives and teams you will support.

You should be flexible, proactive, efficient, and a highly resourceful team player.

You should possess strong administrative and organizational skills, along with the ability to maintain a realistic balance among multiple priorities.

Exercising sound judgment in diverse situations and ensuring confidentiality are essential for your role.

Job responsibilities:


* Efficiently manage and coordinate active calendars for NS&ES Executive and team members (on occasion), ensuring optimal scheduling and prioritization of meetings and appointments


* Effectively manage internal related activities such as meetings and communications with a high degree of professionalism, accuracy, and confidentiality


* Exhibit effective communication by clearly articulating ideas in conversations and crafting concise, well-structured emails that convey information accurately and professionally.


* Arrange and manage intricate domestic travels, ensuring seamless logistics and adherence to company policies.


* Process invoices and expense claims, ensuring compliance to the firm's guidelines.


* Organize and coordinate internal and external events, including meetings, conferences, and team-building activities.


* Foster strong relationships with key partners, including other administrative assistants, to create a collaborative and supportive work environment.

Required qualifications, skills, and capabilities:


* Minimum of 3 years in a client facing role, if not an administrative or executive assistant role


* Strong proficiency in Microsoft Office Suite, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced environment, can adeptly handle ambiguity.


* Strong team orientation and the ability to build and maintain relationships with internal and external stakeholders, enthusiastic, self-motivated, calm, and effective under pressure.


* Excellent written and verbal communication skills, with a keen attention to detail


* Demonstrated discretion and good judgment in handling confidential information and executive-level matters, a forward thinker who anticipates stakeholder needs.

Preferred qualifications, skills, and capabilities:


* Ability to effectively organize and coordinate logistics for multiple internal events including hotel blocks, conference space and meals


* Highly comfortable with learning and adapting to new technologies and productivity tools.


* Willingness to work flex...