HR Assistant (FT)

EDUCATION
1.

Education High School Diploma or equivalent required.
2.

Licenses No professional license required.
3.

Certifications No professional certification required.
4.

Experience 1 year related experience preferred.

REQUIRED SCREENINGS:
1.

Drug Screen
2.

Physical Assessment
3.

Tuberculosis screen
4.

Background check (Criminal, Civil, Educational, Previous Employment, etc.)

ESSENTIAL FUNCTIONS:
1.

Reliable and punctual attendance is essential; expected to be at job as scheduled each scheduled day.
2.

Communicate necessary information to others as appropriate.

HR Access requires a high level of confidentiality with organization information.
3.

Be the first contact in the HR department for all inquiries that come through the general telephone number (to be answered by the 2nd ring).
4.

Set up time for students and volunteers to complete onboarding requirements.
5.

Maintains volunteers and Students within the appropriate monitoring system.
6.

Collect all HR required forms volunteers /students to include; drug screen & background CAPS forms and other required verifications.
7.

Audit personnel files as needed.

Notify appropriate managers/directors of missing documentation to maintain “audit ready” personnel files.
8.

Complete verbal & written verifications of employment as needed.
9.

Main point of contact for employee rewards and recognition to include all FHW recognition programs.
10.

Handles all administrative tasks related to employee recognition and other employee incentive programs including the High Five Program and the Employee of the Month.
11.

Take minutes for the HR Weekly meeting and distribute previous meeting minutes to HR staff prior to the next meeting.

Take minutes from the daily huddle.
12.

Review applications for appropriate skill and disseminate all applications received by the organization to the appropriate hiring manager each morning.
13.

Ensure human resources files & records are maintained in accordance with legal requirements and company policies & procedures.

Separate documents between medical/personnel & file those documents in the appropriate files.

Filing must be kept up on in a timely manner (no less than monthly.
14.

Compile and send New Hire Newsletter information to marketing to be included in the newsletter.
15.

Run Anniversary report & send to Marketing.
16.

Manage employee 1st Anniversary Program, notify employees of their 1st anniversary & track employees who come in to get their vest.
17.

Print & track badges for new hires, students, visitors, vendors & current employees; make sure they have correct access.
18.

Track & enter annual compliance trainings in UltiPro, EFM & Electronic Personnel Files.
19.

Track & enter licenses and certifications in UltiPro, EFM & Electronic Personnel Files.

Notify employees if their license/certification is getting close to expire.
20.

Assists in terming employees – Deactivate the badges, Pull I-9’s & file in Terminated Binder, pull termed employee files and file th...