AR Specialist 2

This position is responsible for processing incoming cash receipts, collecting on past due invoices, processing both Trade and Non-Trade deductions, and processing check requests.  The portfolio has increasingly complex deductions with a high volume of transactions.  Successful execution of these responsibilities is essential to supporting both internal and external customers.  Company policies are to be adhered to at all times.

Essential Functions:  Other duties, responsibilities and activities may change or be assigned at any time.


* Process daily cash receipts, analyze the data and create the appropriate entries.


* Monitor assigned Accounts Receivable portfolio and resolve past dues items timely while maintaining customer goodwill.


* Address and resolve open deduction balances in a timely manner.

Cross functional collaboration with Sales, Customer Service, Logistics, Marketing, the Trade Promotions team and external brokers is required at times. 


* Process check requests to pay customer invoices for accounts who do not deduct.


* Ensure month-end deadlines are met.

  


* Assist with reviewing orders for pricing or promotional discrepancies prior to invoicing.


* Review accounts for past due invoices or credit limit questions before releasing orders on hold.


* Maintain shared digital A/R files with backup and profiles for assigned customers.


* Participate in the ongoing development, implementation and fine-tuning of A/R processes.


* Export data from multiple systems and be proficient at tailoring the report to meet requests.


* Monitor personal and shared email inboxes to ensure prompt action or replies.


* Share in the responsibility of verifying system balances tie out.

  

Position Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals qualified with disabilities to perform the essential functions.


* 10-key by touch.


* Knowledge of Microsoft Office applications.


* High degree of accuracy and attention to detail.


* Proficient in Accounts Receivable/collections and equivalent accounting practices.


* Strong organizational skills.


* Excellent oral and written communications skills.

Education and/or Experience:


* High School education or equivalent is required.

College-level business classes preferred.


* Two years of general clerical and working experience with high volume Accounts Receivable or equivalent is required.


* Experience investigating and resolving high volume deduction transactions is preferred.


* ERP System experience required.


* Trade Spend System experience preferred.

Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to sta...